Office Administrator

Office Administrator (Emirati)

Dubai

Responsible for ensuring the ongoing maintenance of office facilities, including the management of cleaning services, pest control, and building management providers.

Responsibilities:

• Responsible for the day-to-day management of office facilities and suppliers.
• Be the point of contact between company and the building management company for any facilities utilized by the business in the gulf region.
• Ensure the efficient delivery of all items through external courier services, including the review and negotiation of service agreements.
• Maintain a sufficient but cost-effective supply of stationery and office supplies, where necessary identifying preferred suppliers.
• Manage the business main phone, as well as the generic email inbox and ensure that all enquiries are answered in an appropriate manner during business hours.
• Meet and greet all visitors at the office, offering refreshments and ensuring they are directed to the correct personnel.
• Provide support to, and leave cover for, the EA to the CEO as required.

Qualifications & Experience:

• To be successful in this role you will have at least 1 year of experience managing office facilities for a customer facing professional services organization.
• Ideally, although not essential, qualified to degree level in Business administration, facilities management.
• You will have advanced knowledge of the suite of MS Office products and the ability to identify methods of business process improvement.
• You will need to demonstrate tenacity in a fast-paced environment subject to frequent change.
• You will demonstrate the maturity and confidentiality to act as a trusted advisor to colleagues across the business.