Administrative Assistant

Key Responsibilities

• Provide general administrative and clerical support to the team.
• Handle phone calls, emails, and correspondence professionally.
• Maintain and organize files, records, and documents (both digital and physical).
• Assist with data entry and updating internal records.
• Support scheduling of meetings, appointments, and office activities.
• Assist in preparing basic reports, documents, and presentations.
• Coordinate with internal departments for routine administrative tasks.
• Perform other administrative duties as assigned.

Qualifications & Experience

• Minimum 2 years’ experience as a Document Controller or Project Administrator, preferably in defense, construction, infrastructure, or related sectors.
• Fluency in English (spoken and written) with strong professional communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with excellent attention to detail and accuracy.
• Knowledge of defense or construction documentation standards is an advantage.
• Ability to manage multiple priorities in a fast-paced project environment.
• Strong interpersonal skills and ability to work effectively with cross-functional and multicultural teams.

Preferred Skills

• Proactive, reliable, and highly responsible.
• Able to work independently and collaboratively within a team.
• High level of confidentiality and discretion when handling sensitive information.
• Flexible and adaptable to changing project requirements.