Project documentation manager (d/f/m) / Koordinator projektne dokumentacije (d/ž/m)

For Sandoz | Lek, new investments are more than just projects – they represent a commitment to advancing science, empowering people, and improving health worldwide. To bring this vision to life, we invite dedicated professionals who want to make a meaningful impact and help shape the future.

As a Project documentation manager (d/ž/m), you will be responsible for establishing and maintaining a clear and well‑aligned project documentation system. You will ensure proper document coding, version control, and compliance with internal SOPs, project requirements, and applicable regulations. You will coordinate documentation delivery with suppliers, monitor deadlines and statuses, and ensure proper archiving in line with GZ‑1 requirements. In addition, you will manage the SharePoint environment, assign access rights and licenses, and support project teams through training and knowledge sharing.

Your Key Responsibilities

• Establishing and maintaining the engineering documentation system (coding structures, document and equipment registers, folder structures, SharePoint).
• Managing document version control, revisions, and compliance with internal guidelines, project requirements, and regulatory standards (GZ‑1).
• Taking ownership of the full lifecycle of project documentation, including design and equipment documentation, from receipt through to archiving.
• Coordinating with suppliers and project teams on documentation deliveries, deadlines, status tracking, and escalations in cooperation with the Project Manager.
• Preparing documentation requirements, templates, and tools at project initiation and ensuring proper document distribution.
• Managing access rights, licenses, and document confidentiality (ACC, Dalux, SharePoint, confidential and strictly confidential documents).
• Training and supporting engineering teams and onboarding new employees into the documentation system.
• Ensuring knowledge sharing and best practices, including knowledge registers, quarterly knowledge-sharing events, and the digitalization and archiving of documentation.
  
  

What You Will Bring To The Role

• A university degree in a scientific or business-related field.
• At least 3 years of relevant work experience in engineering, administrative support, or management support, preferably in project management or documentation management.
• Fluent English proficiency.
• Proficiency in Microsoft Office and SharePoint.
  
  

You’ll Receive

Employment at the most reputable employer in Slovenia offers Competitive salary, Annual bonus, Flexible working schedule, tailored to your needs, possibility to work from home, Pension scheme, Employee Recognition Scheme, Expanded program for the promotion of health in the field of physical, mental and social well-being (WellBeat), Unlimited learning and development opportunities.

Job location: Ljubljana, Slovenia

We offer permanent contract with 6-month of probation period. You are kindly invited to submit your application in English or Slovene language, including CV, by 13. 02. 2026.

Why Sandoz?

Generic and Biosimilar medicines are the backbone of the global medicines industry. Sandoz, a leader in this sector, touched the lives of almost 500 million patients last year and while we are proud of this achievement, we have an ambition to do more!

With investments in new development capabilities, state-of-the-art production sites, new acquisitions, and partnerships, we have the opportunity to shape the future of Sandoz and help more patients gain access to low-cost, high-quality medicines, sustainably.

Our momentum and entrepreneurial spirit is powered by an open, collaborative culture driven by our talented and ambitious colleagues, who, in return for applying their skills experience an agile and collegiate environment with impactful, flexible-hybrid careers, where diversity is welcomed and where personal growth is encouraged!

The future is ours to shape!

Commitment To Diversity & Inclusion

Sandoz is committed to building an outstanding, inclusive work environment and diverse team’s representative of the patients and communities we serve.

#Sandoz

Za Sandoz | Lek nove investicije niso le projekti – so zaveza razvoju znanosti, rasti ljudi in izboljševanju zdravja po vsem svetu. K uresničevanju te vizije vabimo predane strokovnjake, ki želijo pustiti svoj pečat in soustvarjati prihodnost.

Kot Koordinator projektne dokumentacije (d/ž/m) boste odgovorni za vzpostavitev in vzdrževanje preglednega ter usklajenega sistema projektne dokumentacije. Skrbeli boste za pravilno kodiranje, verzioniranje ter skladnost dokumentov z internimi SOP‑ji, projektnimi zahtevami in zakonodajo. Koordinirali boste dobavo dokumentacije z dobavitelji, spremljali roke in statuse ter zagotavljali ustrezno arhiviranje skladno z GZ‑1. Poleg tega boste upravljali SharePoint okolje, dodeljevali dostope in licence ter podpirali projektne ekipe z izobraževanji in prenosom znanja.

Vaše Glavne Odgovornosti

• Vzpostavitev in vzdrževanje dokumentacijskega sistema inženiringa (kodirniki, registri dokumentov in opreme, struktura map, SharePoint).
• Upravljanje verzioniranja, revizij in skladnosti dokumentacije z internimi smernicami, projektnimi zahtevami in zakonodajo (GZ‑1).
• Odgovornost za celoten življenjski cikel projektne dokumentacije (projektantska in dokumentacija opreme, od prejema do arhiviranja).
• Koordinacija z dobavitelji in projektnimi ekipami glede dobav dokumentacije, rokov, statusov ter eskalacij v sodelovanju s projektnim vodjem.
• Priprava dokumentacijskih zahtev, predlog in orodij ob začetku projektov ter zagotavljanje pravilne distribucije dokumentacije.
• Upravljanje dostopov, licenc in zaupnosti dokumentov (ACC, Dalux, SharePoint, zaupni in strogo zaupni dokumenti).
• Izobraževanje in podpora ekipam inženiringa ter uvajanje novih sodelavcev v dokumentacijski sistem
• Skrb za prenos znanja in dobre prakse (registri znanja, kvartalni dogodki, digitalizacija in arhiviranje dokumentacije).
  
  

Vaš Doprinos

• Visokošolska stopnja izobrazbe naravoslovne ali poslovne smeri.
• Minimalno 3 leta delovnih izkušenj na področju inženiringa, administrativne podpore ali podpore vodstvu, preferenčno na področju projektnega vodenja ali urejanja dokumentacije.
• Tekoče znanje angleščine.
• Poznavanje orodij Microsoft Office in Share Point.
  
  

Kaj Nudimo

Zaposlitev pri najuglednejšem delodajalcu v Sloveniji vam prinaša konkurenčen plačni paket, letni bonus, fleksibilen način dela z možnostjo prilagajanja urnika in delom od doma, pokojninsko shemo, shemo nagrajevanja in priznanja dosežkov, razširjeni program promocije zdravja na področju telesnega, duševnega in družbenega počutja (DobroBit) ter dogodke, neomejene priložnosti za učenje in razvoj.

Možne lokacije dela: Slovenija (Ljubljana, Brnik)

Z izbranim kandidatom bomo sklenili delovno razmerje za nedoločen čas s poskusno dobo 6 mesecev.

Prijave z življenjepisom v angleškem in slovenskem jeziku lahko oddate najkasneje do 13. 02. 2026 preko spletne povezave.

Zakaj Sandoz in Lek?

Generična in podobna biološka zdravila so hrbtenica svetovne industrije zdravil. Pri zagotavljanju več kot 900 milijonov terapij s Sandozevimi zdravili bolnikom po vsem svetu, sodeluje 20.000 ljudi več kot 100 narodnosti. Na ta dosežek smo ponosni, a si želimo še več!

Z naložbami v nove razvojne zmogljivosti, najsodobnejše proizvodne lokacije, nove pridobitve in partnerstva imamo priložnost oblikovati prihodnost Sandoza in Leka ter še večjemu številu bolnikov omogočiti trajnostni dostop do cenovno ugodnih in visokokakovostnih zdravil.

Naša zagon in podjetniški duh temeljita na odprti kulturi sodelovanja, katere srce so naši talentirani in ambiciozni sodelavci ter sodelavke. V okolju, kjer je raznolikost dobrodošla in kjer se spodbuja osebna rast, imajo v zameno za uporabo svojih znanj, možnost v celoti izkusiti delo v agilnem in povezovalnem okolju in z možnostjo fleksibilnega in hibridnega dela razvijati svojo kariero.

Prihodnost je v naših rokah!

Predani Smo Raznolikosti In Vključenosti

Sandoz se zavzema za raznolikost, enake možnosti in vključenost. Prizadevamo si za oblikovanje raznolikih timov, saj ti predstavljajo naše bolnike in skupnosti, ki jih oskrbujemo.

#Sandoz