HR Generalist - Onboarding

Job Context:

Operating in a high-volume, fast-paced environment, this role demands strong attention to detail, effective communication with new hires, and the ability to manage competing priorities. The role ensures smooth operational execution in line with company policies and compliance standards, while contributing to the overall success of the onboarding team and supporting the seamless integration of a large number of new employees into the organization.

Key Result Areas:

1. Assist with onboarding documentation by coordinating data entry and follow-ups, ensuring compliance with documentation standards under guidance from the HR Coordinator/HR Specialist. 2. Support communication with junior-level new hires, confirming document submissions and providing standard onboarding instructions, including relocation and travel preparation.

3. Coordinate with external suppliers to ensure the necessary documents for entry to the UAE are arranged, available, and submitted on time.

4. Maintain accurate onboarding data in HR systems, and trackers, ensuring compliance with data standards and smooth integration into internal systems.

5. Support the arrangement of travel logistics, including coordinating with travel partners for airport pickups, accommodation, and transport, ensuring cost-effective and timely travel planning for new hires.

6. Track pre-joining checklist for junior-level new hires and flag potential delays, providing timely updates to the HR Coordinator to ensure timely resolution.

7. Provide timely updates to the Talent Acquisition Specialist, ensuring stakeholders are informed with accurate lists of new hires and their onboarding statuses.

8. Support the execution of onboarding events, including supporting the logistics and coordination of welcome sessions, familiarization activities, and any other planned onboarding events for new hires.

Knowledge, Skills & Minimum Experience

Education Qualification:

a) Certificate in Human Resources or Equivalent Qualification.

Work Experience:

a) Minimum 4 years of experience in a similar role within an on-boarding and mobilization team, preferably in a large organization.

b) Experience in processing on-boarding documentation and travel logistics for high volumes of new hires.

Skills:

a) Proficient in Microsoft Office Packages and user competency in Taleo.

b) High standards of verbal and written communication.

c) Good planning and organizational skills with the ability to multi-task and manage time effectively