Human Capital Coordinator - Contingent Workforce

At Oliver Wyman, a Marsh (NYSE: MRSH) business, we bring deep industry insight, bold innovation, and a collaborative approach that cuts through complexity to help organizations navigate their most defining transformative moments.

As a business of Marsh, we work alongside the world’s leading experts across risk, reinsurance and capital, people and investments, and management consulting. Together with Marsh Risk, Guy Carpenter, and Mercer, we help organizations build resilience and competitive advantages from every angle. With annual revenue of $27 billion and more than 95,000 colleagues in 130 countries, Marsh helps build the confidence to thrive through the power of perspective.

For more information, visit oliverwyman.com, or follow us on LinkedIn and X.

The Opportunity:

The role of a Human Capital Coordinator - Contingent Workforce will be part of the Human Capital Operations team and play a critical role for Oliver Wyman as they support the process of onboarding independent contractors through TempConnect and external vendor workers. This will include coordinating hiring, extensions and terminations. This role will provide administrative support on all aspects of the process and adhere to governance procedures to ensure global consistency and compliance. It is liasing with different internal functions as well as business stakeholders and supports driving excellence in contract management and operational execution.

This is a hybrid role (40% of the time working from the OW Warsaw office).

Key Responsibilities:

• Onboard Independent Contractors through TempConnect, ensuring smooth end-to-end process
• Initiate Bridger and background checks: follow up with any concerns
• Create and amend Workday requisitions
• Team and work effectively with the Regional Contracts Specialist
• Work in close partnership with local Human Capital Operations teams and Talent Managers
• Coordinate IT setup for Contractors together with Tech colleagues
• Support escalation management and issue resolution
• Monitor and enforce business adherence to required documents, approvals, and timelines, escalating issues proactively to stakeholders as needed

Experience Required:

• Bachelor's degree
• Entry level role; prior HR intern experience or working in an administrative HR position for 1+ years
• Experience working with UK company a plus
• Knowledge of local labor laws and regulations a plus

Technical Skills:

• Fluent in English
• Proficiency in Microsoft Suite including Outlook, Teams, Word, Excel, PowerPoint

Skills and Attributes:

• The ability to be productive, flexible and to manage multiple project priorities in a complex, performance-driven environment
• Strong attention to detail and accuracy; able to meet deadlines
• Organized, maintain and respect confidential information and a strong sense of urgency
• Strong client-support orientation
• Ability to communicate effectively with all levels of the firm
• Ability to effectively function in a team environment
• Excellent verbal and written communication skills in English
• Results and solution oriented
• Proactive problem solver looking to improve the way things are done
• Engaged with learning and leveraging AI to improve efficiency

We offer:

• Full time job contract with an attractive compensation package
• Flexible benefits package which you can tailor to your needs (e.g. private health care, insurance, sport card, lunch card, gift card, saving plan, pension plan)
• Opportunity for professional growth in a stable, global company
• Access to mentoring and training programs
• Inclusive culture with Employee Resources Groups and CSR activities
• Working in diverse and dynamic teams, friendly and flexible workplace that promotes work-life balance
• A range of digital collaboration and online communication tools to support effective team work
• Various social initiatives and learning opportunities adapted for virtual settings
• Fresh fruit, beverages and snacks while working in our modern office near the city center.