Project Coordinator

Company Overview

OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently. We are currently seeking a Project Coordinator. This role is required to start immediately to support ongoing project activities. Candidates must be available for an immediate start.

Location

• Grimsby, United Kingdom/Hybrid/Remote.

Core Purpose

To manage the deployment and coordination of Technicians and Engineers across multiple projects. This includes ensuring full compliance with client requirements, certification standards, and internal processes while maintaining personnel records, travel arrangements, and operational readiness for site deployment.

Key Responsibilities and Accountabilities

• Coordinate Technicians and Engineers for project assignments, in alignment with the crewing strategy and project timelines.
• Maintain accurate project personnel records including certification matrices and compliance documentation.
• Use and update the personnel planner to reflect personnel movements, assignments, timesheets, and project duration.
• Assist with travel arrangements for project personnel, including accommodation and logistics, in coordination with the travel team.
• Ensure all documentation for project staff (right-to-work, certifications, etc.) is maintained in Firefish or equivalent systems.
• Track subcontractor and employee expenses; ensure timely approval and resolution of invoicing issues in line with the personnel planner.
• Communicate regularly with project personnel to confirm availability, gather documentation, and resolve administrative matters.
• Issue and manage Framework Agreements and Statements of Work for assigned personnel, ensuring timely return and filing.
• Monitor personnel certification expiry dates; liaise with staff to obtain updated documentation to remain compliant with HSE, IMCA, and client requirements.
• Support the onboarding and profile management of new personnel within the system.
• Liaise with the Finance department regarding payroll, expenses, and invoice queries related to personnel on projects.
• Assist other coordinators as required and ensure overall compliance with company standards for personnel management.

Skills and Experience

Essential

• Strong administrative and organizational skills.
• Proven experience in project coordination or crewing in a technical/engineering environment.
• High attention to detail and ability to manage large volumes of data.
• Strong communication skills and ability to liaise with cross-functional teams.
• Ability to manage priorities and deliver against tight deadlines.

Desirable

• Experience working with high voltage electrical Environments.
• Familiarity with certification management systems such as Firefish.
• Prior experience in offshore or energy sector operations.

Qualifications

• Minimum: GCSEs (or equivalent) in English and Mathematics.
• Preferred: NVQ Level 3 or equivalent in Business Administration, Project Management, or Engineering-related field.
• Training in QHSE or project logistics is a plus.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants