Administration Assistant - Nakilat

Job Summary And Purpose

Provide secretarial and administrative support to Shipbuilding Director and support Project Management Team (PMT) to ensure an efficient and operational project office.

Accountabilities

Key Accountabilities:

Prepare business letters and memos as directed by the Shipbuilding Director or designee.
Responsible for administration of processing items through the Management of Change system and maintaining the project log.
Assist in compilation of the project weekly activity report.
Maintain department files and records. Index and maintain all records and ensuring all records held are retrievable.
Maintain an adequate stock of standard office supplies on-hand to permit efficient office operation, and the contact points for ordering special supplies when needed.
Maintain staff attendance and leave records.
Maintain department contact lists, including vendor/maintenance organizations who may be contacted for the repair and/or replacement of office equipment.
Assist in making travel arrangements for staff personnel as may be needed.
Assist in maintaining a smooth flow of communications with other entities in the shareholder organizations as directed by the Shipbuilding Director.
Track and updates the project administration budget, including the office budget and site budgets.
Assist with all schedule coordination efforts to ensure issues at all phases of the project through vessel delivery are addressed in a timely manner.

Generic Accountabilities:

Safety, Health, Environment & Quality (SHEQ):

Adhere to all relevant SHEQ policies, procedures, instructions, and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.

Policies, Systems, Processes & Procedures:

Follow all relevant departmental policies, processes, and procedures so that work is carried out in a controlled and consistent manner.

Others:

Carry out any other related duties as directed by Shipbuilding Director to support the shipbuilding initiatives and projects.

Qualifications, Experience And Job Skills

Qualifications:

High school education (or higher), with some technical familiarity.

Experience:

Minimum two (2) years’ experience as a secretary/administrative assistant in a technical project environment, preferably the oil and gas industry or with a ship owner/operator, responsible for the design and construction of large vessels.
Some knowledge of ships and marine nomenclature.

Job Specific Skills:

Excellent written and spoken English language skills.
Proficient in the use of word processor, spreadsheet, and presentation software (especially Microsoft Word, Excel, and PowerPoint), including the ability to prepare professional reports and presentations.
Ability to work with figures and to present summary figures in a clear, concise manner.

Administration Assistant

Department:

City:

Job Segment: Project Manager, Administrative Assistant, Technology, Administrative

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Administration Assistant - Nakilat

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