Project Coordinator – Project Planning & Development (Real Estate)

Project Coordinator – Project Planning & Development (Real Estate)

New York, NY

Position Overview

The Project Coordinator supports real estate capital projects and workplace initiatives within the Project Planning & Development team. This role blends project management fundamentals with architectural and design expertise to assist in the planning, coordination, and execution of facility renovations, build-outs, space planning, and infrastructure improvements across corporate and operational properties.

The ideal candidate has a background in architectural design, construction documentation, and project coordination, with the ability to collaborate across engineering, facilities, real estate, and external vendor teams.

Key Responsibilities

• Support end-to-end coordination of real estate and facilities capital projects from conceptual design through construction closeout.
• Assist in space planning, layout development, and review of architectural drawings, construction documents, and design specifications.
• Coordinate with architects, engineers, contractors, landlords, and internal stakeholders to ensure alignment on scope, schedule, and budget.
• Track project schedules, milestones, budgets, and deliverables; provide regular status reporting to project managers and leadership.
• Review design submittals, shop drawings, and change orders for completeness and compliance with company standards.
• Support procurement processes including bid documentation, vendor coordination, and contract administration.
• Participate in site walks, design reviews, and construction progress meetings.
• Ensure adherence to building codes, safety standards, ADA requirements, and corporate real estate guidelines.
• Maintain project documentation including RFIs, meeting minutes, schedules, and project files.
• Assist with workplace strategy initiatives including space utilization studies and facility optimization projects.

Qualifications

• Bachelor’s degree in Architecture, Construction Management, Engineering, Real Estate Development, or related field.
• 2–5+ years of experience supporting architectural, construction, or facilities-related projects.
• Understanding of architectural drawings, floor plans, and construction documentation.
• Knowledge of project management principles (schedule tracking, budgeting, risk mitigation).
• Experience coordinating multiple stakeholders in a corporate or utility environment preferred.
• Familiarity with AutoCAD, Revit, Bluebeam, MS Project, or similar tools is a plus.
• Strong communication and organizational skills.