Human Resources Administrator

HR & Office Administrator

Dublin | Full-time, Permanent

About the Role

We are seeking a proactive and highly organised HR & Office Administrator to support our HR function, recruitment activities, and day-to-day office operations.

This is a key role within the business, helping to ensure smooth HR processes, a well-run office environment, and a positive employee experience from onboarding through to exit.

The successful candidate will be detail-oriented, confident managing multiple priorities, and comfortable working in a fast-paced environment.

Key Responsibilities

HR Administration

• Maintain accurate employee records in line with GDPR and company policy
• Prepare contracts, offer letters, amendments, and HR correspondence
• Support onboarding and offboarding processes, including inductions and exit documentation
• Track probation reviews and support managers with required documentation
• Monitor annual leave, sickness absence, and HR records
• Assist with payroll administration and data submission
• Support HR reporting and monthly metrics/KPI preparation
• Maintain training records and assist with L&D administration
• Ensure HR policies and procedures are documented and communicated

Recruitment Support

• Post job advertisements across relevant platforms
• Screen CVs and coordinate interviews with hiring managers
• Manage candidate communications and ensure a positive experience
• Conduct reference checks and right-to-work verification
• Maintain recruitment trackers and hiring reports
• Support offer preparation and onboarding documentation

Office Management

• Act as first point of contact for office queries
• Coordinate supplies, equipment, and vendor relationships
• Manage meeting room bookings and general office organisation
• Support internal meetings, training sessions, and company events
• Help maintain a safe, organised, and professional office environment

Skills & Experience

• Bachelor’s degree in Human Resource Management or related discipline
• Strong organisational skills and high attention to detail
• Ability to handle confidential information with discretion
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Able to manage multiple tasks and meet deadlines
• Comfortable working independently and as part of a team

Why Join Us

• Opportunity to develop within a growing HR function
• Exposure to recruitment, HR operations, and office management
• Supportive and collaborative team environment
• Strong opportunity for career progression in HR