Project Coordinator

ROLE: Project Coordinator

REPORTING TO: Programme Lead

CONTRACT: 9-month contract

LOCATION: Dublin, Hybrid 3 days in office

ABOUT THE ROLE:

The Project Coordinator will play a key role supporting the organisations transformation portfolio; working closely with and reporting directly to the Programme Lead. This role ensures the smooth running of programme operations through high-quality coordination, documentation, scheduling, and stakeholder support.

They will help maintain pace and organisation across multiple workstreams by preparing executive-ready materials, managing meeting logistics, tracking actions, and supporting governance processes.

Key Responsibilities:

• Create high-quality decks, reports and supporting documents for senior internal and external stakeholders.
• Manage scheduling, meeting coordination, agenda preparation and follow‑up actions across multiple workstreams.
• Support governance processes, including maintaining RAID logs, status updates and tracking deliverables.
• Assist in the preparation of programme reporting packs and materials for leadership forums.
• Coordinate activities with cross-functional teams.
• Maintain strong organisation and documentation standards across programme files, trackers and templates.
• Provide administrative and logistical support to the Programme Lead to ensure smooth programme delivery.
• Contribute to embedding structure, discipline and consistency as the transformation environment matures.

ABOUT THE PERSON:

A highly organised and proactive individual who thrives in a fast-paced, structured environment. They will be detail‑oriented, capable of managing multiple activities simultaneously, and comfortable supporting senior stakeholders.

Required Skills and Competencies:

• Strong organisational and coordination skills with excellent attention to detail.
• Ability to prepare polished PowerPoint decks and written materials.
• Confident scheduling, planning and managing logistics across multiple stakeholders.
• Strong communication skills and ability to engage professionally across teams.
• Comfortable working with delivery frameworks, governance templates and programme trackers.
• A proactive, dependable team member who can operate with discretion and maturity.
• Availability for 3 days onsite per week.

Experience and Qualifications:

• 2–4 years’ experience in a coordination, project support, PMO or administrative support role.
• Experience supporting projects or programmes in a structured environment.
• Strong proficiency in MS Office, particularly PowerPoint, Excel and Teams.
• Experience in regulated, operational or high‑visibility environments is an advantage.