Executive Assistant

About KPMG in India-

KPMG entities in India are professional services firm(s). These Indian member firms are affiliated with KPMG International Limited. KPMG was established in India in August 1993. Our professionals leverage the global network of firms, and are conversant with local laws, regulations, markets and competition. KPMG has offices across India in Ahmedabad, Bengaluru, Chandigarh, Chennai, Gurugram, Hyderabad, Jaipur, Kochi, Kolkata, Mumbai, Noida, Pune, Vadodara and Vijayawada. KPMG entities in India offer services to national and international clients in India across sectors. We strive to provide rapid, performance-based, industry-focused and technology-enabled services, which reflect a shared knowledge of global and local industries and our experience of the Indian business environment.

Locations- Gurgaon/Mumbai

Responsibilities-

Partner Support-

• Calendar Management.
• Travel Management:- Managing Partner Travel Domestic and International (bookings/ Travel Insurances/ Accommodations/ Forex/ Visa).
• Expense Management - Update Expenses also adjusting the forex amount in Rekonnect.
• Claims:- Update claims on All Sec.
• Time Sheet Management:- Filling time sheet.
• Approvals:- Exit approval/ SAN/ EAF /CAF approval as well expenses and project management approval in system.
• Cab Bookings:- Local and Outstations/ Domestic as well as International.
• Interview Coordination:- Aligning Interviews and coordinating with prospective candidates.
• Billing and collection reminder mails to clients when required.
• Coordination with Bank relation managers for Bank statements as well as finance professionals for statements for visa purpose.
• Entry of all Client contacts in Partners Contact List.

Project Management-

• Service request in summit for project WIP, expenditures, project closures, project adjustments.
• Creating Vendors and clients in system before project creation.
• Generating Requisitions / PO for all Assessors of People & Change team for their retainer ship amount and OPEs (more than 20 in a month).
• Generating requisition/ PO for all Assessors for their International travels along with travel Insurances.
• Generating Requisitions/ PO for the client /Vendors payments.
• Generating EMDs requisitions and PO for Tenders.
• Maintaining Files and documentation relevant to practice as instructed by Partner or Project Manager.

Team Support- Supporting BPS- Strategy Team/ Transport & Logistics Team in Mumbai in some of their and projects/ BPS- P&C Team in the following-

• International traveling- airfares requisitions and PO.
• Travel Insurance requisitions and PO.
• Helping in visa process and creating requisitions and Pos.
• Forex arrangement.
• Coordination in Collection of cheques from clients and Documentation.
• Help in Tender and Proposal submission through creating EMD and Power of Attorney sometime creating SAN.
• Supporting team in creating projects and dumps as and when required.
• Supporting team in supplier and vendor creations.
• Booking and coordination with Hotels Like Hyatt and Four Point for client presentations and team offsite.
• Coordinating/booking Meeting rooms at short notice through our home page as & when required.
• Coordination/ Laisioning with Finance / Rekonnect and Admin Team.

Equal Opportunity Employer KI-

KPMG India has a policy of providing equal opportunity for all applicants and employees regardless of their color, caste, religion, age, sex/gender, national origin, citizenship, sexual orientation, gender identity or expression, disability or other legally protected status. KPMG India values diversity and we request you to submit the details below to support us in our endeavor for diversity. Providing the below information is voluntary and refusal to submit such information will not be prejudicial to you.