Workplace Operations Specialist

We are looking for a proactive and organized Workplace Operations Specialist for our client: a prestigious, global leader in the FinTech and Cryptocurrency industry.

If you thrive in a fast-paced, high-tech environment and have a passion for creating a seamless office experience, this is the perfect role for you. This position is a maternity leave replacement, offering you the chance to join a world-class team and take full ownership of local office operations.

Key Tasks and Responsibilities:

• Facilities Support Management: Ensuring smooth daily operations and high-quality working conditions on-site.
• Employee Support: Providing administrative and operational assistance to all employees and leadership.
• Vendor Management: Coordinating and supervising external service providers (janitorial, meal services, maintenance, etc.).
• Space Planning: Managing desk assignments, office layouts, and project-managing internal team moves.
• Reporting: Preparing expense reports, operational analyses, and other data-driven insights.
• Asset & Inventory Management: Overseeing company assets and maintaining optimal stock of office supplies and inventory.
• Project Management: Leading various facility-related projects and maintenance updates.
• Procurement: Sourcing and purchasing necessary equipment, materials, and services.
• Cross-functional Collaboration: Partnering with Physical Security and IT teams to prioritize and enhance the in-office experience.
• Administrative Excellence: Handling various ad-hoc tasks and supporting the manager with operational duties.

Job Requirements & Competencies:

• Language Skills: Professional working proficiency in Slovenian and English (written and spoken).
• Technical Skills: High proficiency in MS Office tools (Excel, Word, Outlook).
• Core Skills: Strong analytical thinking, proactive problem-solving, and excellence in organizing and prioritizing.
• Personal Attributes: Reliable, flexible, and trustworthy with a high level of integrity.

What We Offer:

• Professional Growth: Opportunity to work for a global leader in a cutting-edge industry.
• Modern Environment: Work in a top-tier office focused on a premium "in-office experience."
• Autonomy: A role where you can truly take ownership of your tasks.
• Dynamic Culture: Join a professional, supportive, and international team environment.

Location: Ljubljana (On-site)

Contract: Temporary (Maternity Leave Replacement)

Availability: Immediate Start Preferred