Talent Acquisition Assistant

Job Description

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity, and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

Our Executive and Specialized Talent Acquisition team is seeking a Talent Acquisition Assistant (TAA) to support all talent attraction and talent acquisition activities, for Executive and niche roles at Metrolinx. Reporting to the Senior Manager, Executive and Specialised Talent Acquisition, the TAA will focus on delivering exceptional customer and candidate experience for internal and external clients as well as participate in shaping Metrolinx employer brand.

What We Offer

• Work that makes an impact across all of Metrolinx and GTHA Learning and development opportunities
• An open and inclusive work environment
• Comprehensive health and dental benefits, and wellness spending account
• Defined Benefit OMERS Pension plan
• We create a work experience that fits employees at every stage of their career, so they feel empowered to bring their expertise and ideas, and inspire their teams to build connections, inside and outside of work.
• We create a sense of belonging where diverse perspectives, knowledge, and experiences allow employees to be seen, heard, and valued.
  
  
  

What will I be doing?

• Create and compile Talent Acquisition branding materials, talent maps and reports, executive summaries, presentations, interview guides and other documents.
• Manage ATS requisitions (draft, edit, post and close jobs; draft offer letters; manage application stages and communication with the applicants).
• Initiate and track the progress of background checks for new hires; troubleshoot any delays and keep the team up to date on progress.
• Manage team calendars as well as coordinate virtual and in-person interviews.
• Manage recruitment records, conduct regular audit of digital files.
• Talent Acquisition Metrics, data governance and data gathering – generate and update reports.
• Coordinate initiatives across the division and support continuous improvement.
• Participate in Executive/Specialized Talent Acquisition projects and help coordinate Talent Acquisition campaigns.
• Contribute to departmental planning by recommending process, policy, and procedure improvements and/or enhancements.
• Work with all levels of Metrolinx staff to relay or exchange information in a timely manner regarding relevant talent acquisition and selection processes and procedures within Executive/Specialized team.
• Provide other ad hoc support to the Executive/Specialized Talent Acquisition department.
  
  
  

What Skills and Qualifications Do I Need?

• Completion of a diploma in Business Administration, Marketing, Human Resources, or a related discipline – OR a combination of education, training and experience deemed equivalent.
• Demonstrated experience with Talent Acquisition life cycle, processes and procedures as well as understanding of digital marketing strategies and tools, including social media, and analytics.
• Advanced technical skills in MS Office – Word, Excel, and PowerPoint;
• Experience working with Applicant Tracking Systems as well as job boards like LinkedIn and Indeed.
• Experience supporting talent acquisition projects and initiatives related to process improvement and service delivery.
• Self-starter, with strong time management skills, comfortable with working in a fast-paced environment with competing deadlines.
• High attention to detail and demonstrated client service excellence.
• Strong teamwork and collaboration skills, with the ability to work independently.
  
  
  

Don’t Meet Every Requirement?

If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.

We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.

A Ccommodation

We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email [email protected] .

A Pplication Process

All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.

For Internal applicants, with the recent implementation of the Internal Mobility Policy, the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the policy before submitting your application.

Should it be determined that any background information provided be misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.