Kiltipper Woods Care Centre
HR Assistant
Kiltipper Woods Care CentreIreland6 days ago
Full-timeRemote FriendlyHuman Resources
Kiltipper Woods Care Centre is a leading healthcare centre in South Dublin who are seeking to recruit a HR Assistant. The role is suitable for an individual who is seeking a career and an opportunity to work in a professional healthcare services environment.

Our HR Assistant is the main point of contact for all staff of Kiltipper Woods Care Centre. The HR Assistant provides high quality HR and administration services to the staff in a supportive and confidential manner. Supporting the employee group with queries and ensuring a strong internal and external brand for the HR function.

This role is responsible for supporting the HR Team and the wider management team on the operational and administrative elements of the HR Strategy.

What are looking for someone who will:

  • Assist with the Administration of HR office
  • Updating training records on the HR System and ensuring training records up to date ensuring they are accurate and accompanied by any training material and certification ensuring adherence to HIQA regulations
  • Updating rosters on the Time and Attendance System Ensure new starter checklist is completed including compliance verification such as reference checking, Garda Vetting, Permit/ right to work, Training records and professional qualifications
  • Adding new starters or leavers to Time and Attendance System
  • Maintaining accurate and up-to-date human resource files, records, and documentation
  • Coordinate the recruitment process - job adverts, CV screening, arranging interviews, Interview participation with the relevant hiring manager to answer HR related questions, reference checks, Garda Vetting, employment permits, etc.
  • Coordinate New starter orientation and issuing the new staff with a Starter Pack including Staff Development Workbooks
  • Ordering uniforms and issuing name badges
  • Maintains the integrity and confidentiality of human resource files and records
  • Assists with periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
  • Assists with planning and execution of special events e.g. employee recognition events.
  • Maintain KWCC dress standard
  • Participate in ongoing professional development activities
  • Implementation support of the new HR & Time and Attendance System.
  • Any other HR duties as directed
  • Provide emergency relief shift cover on the (odd occasion) on Reception desk, duties include (but are not limited to): meet and greet, assist and/or direct residents/patients and visitors. Answer telephone and direct to recipient.

The ideal candidate will be available for full-time hours, Monday through Friday from 8 am - 5 pm. They will also have the flexibility for occasional evening and weekend shifts when emergency reception cover is required. Consideration may be given to facilitating some hybrid hours on occasion.

What qualifies someone for this position?

  • Relevant HR qualification holding CIPD membership.
  • Good working knowledge of Human Resource Best Practice / Industrial Relations / Employment Law
  • Strong team working skills and ability to liaise with all members of the HR Team, Senior Management and staff.
  • Previous knowledge and experience with the recruitment platform Occupop an advantage
  • Background in and knowledge of the Healthcare Sector an advantage
  • Excellent organisational, time management and administration skills; with process focused experience
  • Results orientated with capacity for responsibility, accountability and individual initiative.
  • Good Communicator - Fluent spoken and written English essential
  • Capable of working independently and managing own workload with minimal supervision
  • Demonstrates a high degree of discretion and confidentiality
  • Ability to establish priorities and managing workload
  • Professional and dependable with discretion, enthusiasm, and a positive attitude
  • Computer skills: MS Word, Excel, Outlook, EPIC, TM

What do you get in return?

  • Excellent staff facilities
  • Opportunity to work as part of an onsite Multidisciplinary Team, Doctor, Nurses, Physiotherapists, Occupational Therapists, SALT, Dietitian and other members of the team
  • Competitive rates of pay
  • On-site training room for in house training
  • Paid mandatory training
  • Continuous professional development
  • Subsidised Cafe
  • Tax saver scheme (Bus, Rail, Bike to Work)
  • Free car parking
  • Bike storage
  • Pension scheme
  • Pharmacy discount card
  • Staff social events
  • Credit Union Savings Plan for staff with other added benefits
  • Employee well-being benefits: Discounted Physio sessions

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