About Simplifae

Simplifae is a leading reference in electronic procurement (e-procurement), providing comprehensive eSourcing and eProcurement solutions across three geographies: Portugal, Spain and Poland.

Every day, thousands of public and private buyers use our platforms to publish their market requests and access a broad international community of qualified suppliers, ready to establish business relationships in a simple, efficient and transparent way.

We are pioneers in the integration of Artificial Intelligence (AI) into procurement solutions, effectively transforming the way public and private organizations manage their purchasing processes. This innovative approach strengthens our mission to simplify, automate and accelerate procurement, enabling more informed decision-making and smarter processes.

We take pride in being strategic partners to the suppliers who trust our solutions, supporting them in identifying and managing business opportunities and strengthening their competitive positioning. Every day, we work to create tangible value, fostering more effective and sustainable business relationships.

About Vortal

VORTAL, part of the Simplifae Group, is a leading brand in e-Sourcing and e-Procurement solutions, connecting public and private buyers with an international community of thousands of qualified suppliers worldwide.

Our Motto: Helping organizations buy better and companies sell more.

Job Description

We are looking for a People & Talent Acquisition Coordinator to manage the recruitment process across our three locations: Portugal, Spain, and Poland. You will lead the full hiring cycle globally, working closely with managers to ensure a smooth and consistent experience for candidates and teams.

In addition to recruitment, you will lead employer branding initiatives and play an important role in coordinating onboarding for new employees across all markets.

The ideal candidate is people‑oriented, proactive, highly organized, detail‑driven, and an excellent communicator, with a genuine interest in creating a positive experience for both candidates and employees.

You will be part of an international, collaborative team contributing to Simplifae’s growth across all geographies.

Responsibilities

• Manage and execute the full recruitment and selection cycle, from workforce planning and profile definition to offer stage and onboarding of new hires;
• Work closely with managers and business stakeholders to understand recruitment needs, define role requirements, priorities and timelines across different areas of the business (IT, corporate, commercial, operations, etc.);
• Draft, publish and manage job advertisements across multiple recruitment channels (job boards, LinkedIn, internal referrals, etc.);
• Perform CV screening, phone pre-screenings and conduct structured interviews, ensuring a positive and professional candidate experience throughout the process;
• Coordinate and support managers during interviews and decision-making processes, ensuring alignment and timely feedback;
• Proactively source and headhunt candidates using different sourcing techniques and platforms, building talent pipelines for current and future needs;
• Manage the offer management process, including proposal preparation and follow-up until acceptance;
• Ensure effective communication with candidates at all stages of the recruitment journey;
• Support onboarding processes, ensuring proper documentation, system setup and smooth integration of new employees;
• Manage administrative tasks related to recruitment and onboarding, ensuring data accuracy and compliance with internal policies and legal requirements;
• Participation on employer branding initiatives, including participation in job fairs, career events and recruitment campaigns;
• Contribute to People & Culture projects related to talent attraction, engagement, retention and continuous improvement of people processes;
• Support general HR activities across the employee lifecycle, when required.

Education

• Bachelor / Master in Human Resource Management, Management, Psychology or Law;

Skills & Knowledge

• Advanced English and Spanish skills (written and spoken) mandatory.
• Analytical spirit and oriented to work quality;
• High level of rigor and responsibility;
• Entrepreneurship, tenacity, proactive attitude and creative thinking;
• Ability to work with a team and by objectives;

Experience

• Demonstrated previous experience in HR & Recruitment.

Why join Simplifae?

• Join an international and fast-growing business: we are present in 3 countries with an international team from different nationalities with English as the official language;
• Competitive salary package: salary, fringe benefits, working benefits and variable bonus according to results;
• Up to 6 extra vacation days (related to attendance).
• Employee Assistance Program (includes free psychological and nutritional consultations. Legal, financial, and other relevant support)
• Flexible schedules with a hybrid work policy;
• Customer oriented company, where reward and fast progression comes with the results you achieve;
• The coolest corporate events!;
• Health insurance and several partnerships and discounts for all sorts of businesses (gyms, language schools, restaurants);
• “Simplifae Connect” referral program: we trust that our employees know our company well and know what’s best for all of us! If you know someone who works at Simplifae talk to them and you may both win; you a great job, and them a great thank you and a reward!

More about Simplifae

Simplifae is a leading provider of eSourcing and eProcurement solutions, connecting thousands of public and private organizations with a global network of qualified suppliers.

With teams based in Lisbon, Madrid, and Poland, we empower our clients’ digital transformation through modular, innovative technology and a wide range of value‑added services.

We help buyers achieve efficiency, reduce risk, and increase transparency, while suppliers gain new business opportunities, greater competitiveness, and access to powerful market insights.

Simplifae is an international group dedicated to building best‑in‑class e‑Tendering products that shape the future of procurement worldwide.