Administrative Manager

Manager, Administration – Policy & Grants

📍 Remote (US-based)

About the Role

We’re seeking a highly organized, proactive, and resourceful Manager of Administration to support the Policy Operations & Grants team. This role provides executive support, project management, and grant reporting to help drive critical programs for animal welfare.

Key Responsibilities

• Provide executive support to the Chief Policy Officer (CPO) and VP, Policy Operations & Grants, including calendar management, travel, correspondence, and presentations
• Plan, coordinate, and facilitate meetings, conferences, and events, both in-person and virtual
• Support grant reporting, including creating presentations, charts, and tables for internal and external stakeholders
• Assist with special projects and administrative initiatives as assigned
• Collaborate across departments (Finance, IT, People, Facilities) to ensure smooth operations

Qualifications

• 3+ years administrative/project management experience, ideally supporting senior executives
• Strong organization, attention to detail, and problem-solving skills
• Proficient in Outlook, Excel, PowerPoint, Word, and comfortable adopting new tools (e.g., Canva)
• Excellent written and verbal communication
• High integrity, discretion, and professional judgment
• Familiarity with non-profit or grant-making environments a plus

Why Join Us

• Fully remote with flexible scheduling
• Support meaningful work impacting animal welfare nationally
• Opportunity to work with a collaborative, high-impact team