Office Coordinator

As an Office Coordinator, you will be responsible for ensuring the smooth and efficient day-to-day operation of the office. You will manage administrative tasks, support daily office activities, and oversee facility-related matters to maintain a well-organized and productive work environment.

Resposibilities

• Managing office administration, including employee access and office supplies inventory
• Organizing and coordinating daily office operations and procedures
• Maintaining the general upkeep of the premises
• Carrying out routine checks to ensure safety and security
• Contacting relevant personnel to troubleshoot complex issues
• Interacting with clients and customers
• Overseeing and directing staff as required
• Ordering office supplies (e.g., coffee, office materials)
• Handling correspondence (letters, including eDoreczenia in Poland, and courier services)
• Supporting the organization of office events
• Supporting the organization of offsite events in Poland (process and requirements support)
• Managing company cars
• Implementing office procedures and practices
• Maintaining telecommunications systems in Poland and the Netherlands
• Acting as travel administrator for external providers (creating and supporting employee travel, approving requests)
• Supporting procurement processes
  
  
  
  

Requirements

• Proven experience in office coordination or a similar administrative/ back office role
• Ready to work fully on-site (100% office-based role) - office located in the center of Warsaw (Krucza 50)
• Proficiency in MS Office Suite
• Business-level English (minimum B2)
• Strong communication and teamwork skills
• Willingness to take initiative and act independently
• Positive, can-do attitude with a willingness to support others and contribute to a friendly work environment
• Ability to synthesize information and connect key facts
• Proactive approach to problem-solving and process improvement
• Ability to set priorities and manage resources effectively
• Comfortable working under pressure
  
  
  
  

What We Offer

• Full-time employment under a contract of employment
• Benefits package with the possibility to customize your benefits through the MyBenefit system
• Friendly and supportive, cooperation-driven team environment
• Opportunity to work in an international organization operating in a rapidly changing industry
• Stable employment with opportunities for professional growth
  
  
  
  

We use AI-supported features as part of our recruitment process to help summarize applications and assess how they align with the role. These tools support recruiters in reviewing applications more efficiently and do not replace human judgment. All final hiring decisions are made by humans.