ASSISTANT MANAGER – PROCUREMENT

JOB PURPOSE

The primary responsibility of Assistant Manager – Procurement is to support the development and implementation of the procurement strategies according to company’s business requirements by collating and analyzing order requirements and supplier information.

SPECIFIC RESPONSIBILITIES

Purchase

• Send out enquiries for appropriate materials/goods/services, collate and analyze quotations.

• As required, place orders with suitable suppliers for specified materials ensuring goods are delivered on the required date and purchased at the most competitive rates and within budget.

• Ensure that quality and performance of ordered materials are in line with required standards.

• Plans to prioritize, organize and accomplish work and supervises staff and meetings

• Consolidate purchases of materials to achieve maximum economic benefit.

• Follow up on deliveries from suppliers that are overdue or urgent in nature.

• Maintain, update and source new vendors to aid smooth functioning of procurement process.

• Assist in negotiation and finalization process for agreed terms & conditions not restricting to discount structures and volume rebates.

• Knows procurement work in Capital equipment buying.

• Able to apply supply chain management concepts.

Procurement Standards

• In liaison with procurement department, inform other departments (including finance, BU procurement teams) of all relevant information regarding settlement of the accounts with the vendor, changes in materials, major price movements, delivery lead times and individual supply situations.

• Assist RO in maintaining the prominent internal documentation for audit purpose.

• Assist in reviewing the policies and procedures of procurement department to ensure efficient and professional operation consistent with corporate vision.

• Evaluate bids and make recommendations based on commercial parameters. Invoicing Process verified invoices when not automatically sanctioned via the computer information system.

• Raise & Release Purchase orders/Job Work orders

• Follow-up on PO’s for the on time delivery of goods

• To ensure the bills are certified and send after GRN’s and PO’s are in place and GRN’s are raised on time and updated in BOS.

Others/Projects

Preparation of GSMM report.

• Preparation of RFP’s and RFQ’s.

• Identify cost saving projects along with the user department and vendor

• Monitoring performance of suppliers and actions for improvement

• Perform other duties as assigned by HOD.

• Responsible and accountable for overall quality, safety and security of operations.

• You will be responsible and accountable to make necessary operational decisions related to safety and security matters at all times whilst on duty.

EDUCATIONAL QUALIFICATIONS

• Bachelor’s degree from an accredited college or university.

• Post Graduate degree in Operations preferred.

RELEVANT EXPERIENCE

• Minimum of 5+ years of experience in procurement function.

PERSONAL CHARACTERISTICS & BEHAVIOUR

• Adaptability: Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.

• Behave Ethically: Understand ethical behavior and business practices, and ensure that own behavior and the behavior.

• Build relationship: Establish and maintain positive working relationship with others, both internally and externally, to achieve the goals of the organization.

• Communication effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effectively communication tools and techniques.

• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve challenges and make decisions that enhance organizational effectiveness.

• Strong working knowledge of MS Office including word, excel and outlook.

• Competent negotiator and influencer.

• Commercially focused with proven track record of delivering cost and process efficiencies.

• Well-developed commercial understanding and numeracy.

• Takes initiative & appropriate risks.