Socomec Group
HRIS Coordinator
Socomec GroupCanada3 days ago
Full-timeHuman Resources
Socomec Group (Socomec) is a global leader in electrical equipment engineering and manufacturing, specialized in low voltage energy performance.

Socomec NAM (NAM) is Socomec’s organization overseeing all operations in North America.

The HRIS Coordinator (HR & People Data Management) is responsible for maintaining accurate employee data in the HRIS, managing employee records and documentation, producing HR reports and dashboards, and supporting HR Business Partners (HRBPs) with employee lifecycle administration. This role ensures data integrity, timely processing of employee changes, and consistent documentation practices while delivering responsive, confidential, and service-oriented support to employees and leaders.

Key Responsibilities And Accountabilities

Data Management & Data Quality

  • Support the HRBP’s in maintaining and update employee records in the HRIS, Payroll and Benefits systems including personal data, job changes, compensation updates, organizational changes, and employment status changes.
  • Execute high-volume transactions with accuracy (e.g., hires, transfers, promotions, leaves, terminations, manager changes, cost center updates).
  • Perform regular data audits to ensure integrity, completeness, and compliance with internal standards (e.g., missing fields, duplicate records, inconsistent job codes).
  • Support data governance by documenting procedures, enforcing naming conventions, and recommending improvements to data entry workflows.

Employee File & Records Management

  • Maintain employee files (digital and/or paper) ensuring documents are complete, current, and stored according to retention and privacy guidelines.
  • Manage documentation for employee lifecycle events (offer letters, contracts, onboarding documents, policy acknowledgements, performance documents, leave documentation, termination paperwork).
  • Ensure sensitive data is handled confidentially and shared only with authorized parties.
  • Support internal audits and compliance requests by retrieving records quickly and accurately.

Reporting & HR Metrics

  • Produce routine and ad hoc reports for HRBPs, HR leadership, and business stakeholders (e.g., headcount, turnover, vacancies, demographics, leave tracking, staffing changes).
  • Build and maintain recurring reporting calendars and dashboards; track trends and highlight data anomalies.
  • Participate in various global and local audits in support of group initiatives such as CSR.

HRBP Administrative Support (Employee Lifecycle)

  • Conduct candidate reference and background checks while ensuring a streamlined document management process
  • Coordinate and track employee administration tasks for HRBPs, including: - onboarding and offboarding checklists
  • probation and contract end date tracking
  • changes to employee terms/conditions
  • leave of absence administration support (forms, tracking dates, ensuring system updates)
  • employee letters and confirmations (employment verification, role/compensation letters as approved)
  • Respond to employee and manager inquiries related to HR processes, documentation requirements, and HRIS self-service navigation.

Process Improvement & Operational Excellence

  • Participate in various global and local audits and reporting
  • Identify recurring issues and recommend improvements to HR workflows, templates, and documentation.
  • Create and maintain SOPs, job aids, and checklists for HR transactions and file management.
  • Support HR projects such as policy rollouts, engagement survey administration, data cleansing initiatives, or on-boarding improvements.

Essential Qualifications, Experience, And Skills

  • Diploma or degree in Human Resources, Business Administration, or related field (or equivalent experience).
  • 2 years of HR coordination/administration experience, with strong exposure to HRIS transactions and employee data management.
  • Demonstrated experience managing confidential employee information with discretion.
  • Strong reporting skills and proficiency in Excel (e.g., pivot tables, lookups, filters, data validation).
  • Experience working in an HRIS environment (e.g., Oracle HCM).
  • Data accuracy & attention to detail: consistently high-quality transactional work.
  • Confidentiality & judgement: trusted with sensitive employee information.
  • Customer service mindset: responsive, professional, and solutions-focused.
  • Time management: able to prioritize multiple deadlines in a fast-paced environment.
  • Process discipline: follows SOPs and flags risks; improves systems over time.
  • Communication: clear written communication for employee letters and HR documentation.
  • Must possess and maintain an unrestricted valid driver’s license.
  • Ability to travel to international destinations; must possess and maintain a valid passport for international travel.
  • Must be available for business travel to international locations.

Upon request, we will provide reasonable accommodation for disabilities to support participation of candidates in all aspects of the recruitment process. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.

All applications are reviewed directly by the Socomec North America Talent Acquisition team and other human reviewers. No automated or AI‑based systems are used to make decisions in the application review process.

We thank all those who apply. However, only those candidates selected for an interview will be contacted.

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