Job Title: Junior Project Manager

Location: Dublin

Job Type: Full-Time

Role Overview

The Junior Project Manager supports the delivery team by owning day-to-day workflow coordination across Teamwork, Float and SharePoint: triaging incoming requests, maintaining ticket hygiene, and keeping the schedule aligned to real capacity. This role ensures work is correctly captured, prioritised, assigned and tracked.

Key Responsibilities

 Traffic & workflow coordination

• Triage incoming work requests twice daily and ensure all work is logged and routed appropriately.
• Raise and maintain tickets for all work (including required briefs, links, assets, context, owner and due date).
• Assign/reassign tickets in line with priority and team capacity, escalating clashes/risks early.
• Support daily stand-up meetings by capturing actions, risks, blockers, and follow-ups (as required).

Scheduling & capacity management (Float)

• Maintain the live schedule in Float, updating allocations, timelines, and priorities daily.
• Track shifting priorities, blockers, and dependencies; help re-balance workloads as needed.
• Contribute to basic resource forecasting updates and highlight resourcing gaps.
• Tool and system hygiene (Teamwork / Float / SharePoint)
• Maintain clear, consistent status updates, ownership and tagging in delivery tools.
• Apply agreed ticket conventions (e.g., priority, due dates, dependencies) so work is easy to triage and report on.
• Link SharePoint folders/assets into tickets and ensure information is easy to locate.
• Create and maintain SharePoint folder structures for projects and keep core structures organised.

Reporting & admin support

• Prepare and distribute weekly reports (e.g., Teamwork reports, client reporting packs) under PM guidance.

Stakeholder coordination

• Chase inputs, approvals, and updates across departments to keep delivery moving.
• Act as a first point of contact for “where is this/that?” queries, helping the team self-serve through tidy systems and clear documentation.

What success looks like (measures)

• Tickets are created same-day with a complete brief, links, assets, owner and due date.
• Float schedule is updated daily and reflects real capacity and priority changes.
• Capacity clashes and delivery risks are flagged early (where possible 48+ hours ahead).
• Reduced delivery bottlenecks caused by missing info, unclear ownership or poor tool hygiene issues.
• Improved team focus - less ad-hoc chasing and admin burden on PMs and delivery leads.
• SharePoint/project documentation is structured, findable and consistently linked to tickets.

Skills & competencies

• Strong organisation and attention to detail; able to manage multiple moving parts.
• Confident communicator—comfortable chasing updates and clarifying requirements.
• Pragmatic problem-solver with a “make it easier for others” mindset.
• Ability to work calmly in a fast-paced environment with shifting priorities.
• Collaborative approach and willingness to learn delivery processes and tooling quickly.

Must-have experience

• 2+ year in a coordination / traffic / project support role (agency or in-house).
• Daily use of a work management tool (e.g., Teamwork, Jira, Asana, Monday, Trello) to create and manage tickets.
• Experience maintaining a schedule or resourcing plan (e.g., Float or similar) and balancing priorities.
• Comfortable chasing inputs/approvals and pushing back on incomplete briefs.
• Strong written communication and high attention to detail.

Nice-to-have experience

• Familiarity with Float (or similar resourcing tool), SharePoint and Excel/Google Sheets.
• Notion experience.
• Experience preparing weekly delivery reports or client reporting packs.

What we offer:

• Competitive salary
• Flexible hybrid working model
• Health insurance and matched pension scheme
• 25 days annual leave
•  Individual employee budget for learning and development
• Creative and collaborative culture

Application Process:

Please submit:

• An up-to-date tailored CV (max 2 pages) and cover letter