Workplace Culture & Engagement Specialist

Bentley Systems

Location: Vilnius, Lithuania (Office based, 5 days a week)

• A degree of flexibility is required in this role for some evenings and weekends to ensure the successful execution of our events.
  
  
  

Position Summary

At Bentley, we believe that an exceptional workplace is the foundation of our success. We are looking for a passionate and proactive Workplace Culture & Engagement Specialist to be the central point of contact and the cultural heart of our Vilnius office.

This is a newly created role designed for someone who is excited to take ownership of our workplace environment and being a key person to help shape our culture. You will be empowered to create a vibrant, inclusive, and seamless office experience that reflects Bentley's values and makes our Vilnius hub a fantastic place to work.

You will be the first point of contact for all visitors, including global colleagues and executives, while overseeing the day‑to‑day running of our Vilnius office. You will champion culture initiatives, support global programs like Sustainability, IDEA, Bentley Giving, and Achievers, and help design engaging in-office experiences.

Responsibilities

Front of House & Workplace Excellence:

• Act as the primary point of contact for the Vilnius office, embodying Bentley's brand, and values as the first impression for all colleagues and external visitors
• Oversee daily office operations, from managing correspondence and supplies to coordinating meeting rooms and hospitality, ensuring our facilities are always welcoming and professional
• Take ownership of the workplace environment, proactively identifying opportunities to improve our space and processes to create a seamless and positive experience for everyone
• Provide support services to all regularly visiting Bentley Executives, including meal reservations, transportation coordination, and other support as required
• Create and process purchase requests and invoices
  
  
  

Culture & Community Champion

• Serve as a cultural ambassador, bringing our company values to life through creative and engaging in-office events and activities
• Champion and localize our global culture programs, including initiatives for Sustainability, IDEA (Inclusion, Diversity, Equity & Allyship), Bentley Giving, and our Achievers recognition platform
• Foster a strong sense of community and belonging, ensuring every colleague feels connected, seen, and celebrated
  
  
  

Onboarding & Swag Management

• Organise welcome packs and oversee first-day coordination for new employees, while also administering inventory and distribution of branded merchandise to staff and coordinating for events
  
  
  

Qualifications

• Minimum 3 years’ experience in a similar role such as founders assistant, concierge, reception, facilities, or office management
• Strong organizational and multitasking capabilities
• A high degree of professionalism, discretion, and an engaging presence, with a passion for exceptional service
• Excellent written and verbal communication skills, with the ability to engage at all levels of the business up to C-suite
• Proficiency in Microsoft Office 365 Suite
• High attention to detail and a proactive, solution-oriented mindset
• Positive, adaptable, and collaborative team player with a “can‑do” approach
  
  
  

What We Offer

• A great Team and culture – please see our colleague video.
• An exciting career as an integral part of a world-leading software company providing solutions for architecture, engineering, and construction - watch this short documentary about how we got our start.
• An attractive salary and benefits package.
• A commitment to inclusion, belonging and colleague wellbeing through global initiatives and resource groups.
• A company committed to making a real difference by advancing the world’s infrastructure for better quality of life, where your contributions help build a more sustainable, connected, and resilient world. Discover our latest user success stories for an insight into our global impact.
  
  
  

Please note if you are employed full-time, the salary for this position ranges from 2,100 EUR gross (before taxes-Lithuania) depending on knowledge and experience.