Project Finance Manager
The HALO TrustUkraine10 hours ago
Full-timeFinance, Sales
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Job Title: Project Finance Manager
Location: Ukraine
Salary: £41,055 annually
Hours: Full Time
Contract Type: Permanent
Reports To: Deputy Head of Finance (Project Management)
Key Internal Contacts/Relationships: Accounting and Finance Team
Please Note: This role is subject to funding
Job Purpose: The Project Finance Manager is responsible for the successful planning and execution of projects within the Ukraine programme relating to revenue and expenditure.
About HALO:
HALO is the leading global NGO addressing the impact and drivers of conflict in 30 countries and territories, with over 8,000 staff. Most of our staff are local employees and include a growing number of women.
Our primary duty is to serve people affected by conflict, clearing landmines and the explosive remnants of war that threaten lives and livelihoods long after fighting has finished. We make land safe where war has ended, while also assisting those affected by active conflict and endemic violence.
HALO addresses human suffering caused by armed violence in some of the world's most fragile places, securing weapons and ammunition and working with both state and community actors to reduce the prevalence of armed violence.
About the role:
The role is responsible for project budget development, financial monitoring, donor reporting, and ensuring compliance with donor and organizational financial requirements.
Responsibilities:
Budget development and Planning
General:
Uphold HALO's core values and standards, promoting its ethos and mission statement.
Ensure familiarity with and adherence to all HALO policies and procedures, especially the code of conduct and safeguarding
Requirements
Essential:
Applications without a cover letter tailored to this position will not be considered.
We reserve the right to amend the closing date depending on the number of applications received.
The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.
The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.
The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and wellbeing of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.
Location: Ukraine
Salary: £41,055 annually
Hours: Full Time
Contract Type: Permanent
Reports To: Deputy Head of Finance (Project Management)
Key Internal Contacts/Relationships: Accounting and Finance Team
Please Note: This role is subject to funding
Job Purpose: The Project Finance Manager is responsible for the successful planning and execution of projects within the Ukraine programme relating to revenue and expenditure.
About HALO:
HALO is the leading global NGO addressing the impact and drivers of conflict in 30 countries and territories, with over 8,000 staff. Most of our staff are local employees and include a growing number of women.
Our primary duty is to serve people affected by conflict, clearing landmines and the explosive remnants of war that threaten lives and livelihoods long after fighting has finished. We make land safe where war has ended, while also assisting those affected by active conflict and endemic violence.
HALO addresses human suffering caused by armed violence in some of the world's most fragile places, securing weapons and ammunition and working with both state and community actors to reduce the prevalence of armed violence.
About the role:
The role is responsible for project budget development, financial monitoring, donor reporting, and ensuring compliance with donor and organizational financial requirements.
Responsibilities:
Budget development and Planning
- Develop detailed original project budgets in Adaptive Planning and translate them into donor-specific formats
- Ensure all budgets comply with donor requirements, HALO budgeting processes, and broader programme needs
- Deliver budgets within agreed timelines and standards
- Monitor the financial performance of active contracts, collaborating with relevant departments to ensure:
- Compliance with budgetary and contractual obligations
- Adherence to HALO Global Budget Framework Terms and Conditions
- Identify and report significant budget deviations promptly to the Deputy Head of Projects
- Support the development and implementation of corrective action plans as needed
- Prepare reforecasts in Adaptive and donor formats when project delivery deviates from the original plan
- Work cross-functionally to revise plans while maintaining compliance with donor and internal requirements
- Provide detailed variance analysis and explanatory narratives
- Prepare accurate interim and final donor financial reports, ensuring:
- Alignment with underlying financial data
- Consistency with narrative reports
- Timely submission in line with donor deadlines
- Regularly review project expenditures to ensure cost eligibility
- Process financial transactions related to project activities
- Verify that all supporting documentation is complete, appropriate, and audit ready
- Deliver ad hoc financial reports, spend-out plans, budgets, and reforecasts as required
- Provide clear documentation of underlying assumptions and justifications
- Provide transactional reports/documentation for grant/contract audits
- Work within the framework of HALO's core values and standards
- Ensure familiarity with and adhere to all HALO policies and procedures
- Undertake the role in a manner appropriate to the cultural context and within the local legal framework
- Understand and uphold the standards outlined in HALO's safeguarding policy, acting with due care and attention to safeguard the well-being of anyone that meets HALO's work and reporting concerns if they arise
- Discharge duties and responsibilities under HALO's health and safety procedures
- Carry out any other duties as directed to meet the finance groups standards and operational requirements
General:
Uphold HALO's core values and standards, promoting its ethos and mission statement.
Ensure familiarity with and adherence to all HALO policies and procedures, especially the code of conduct and safeguarding
Requirements
Essential:
- Bachelor's degree in finance, Accounting or a related discipline
- Experience in financial management roles
- Excellent understanding of statutory reporting and accounting standards Exceptional interpersonal and communication skills
- Exceptional organizational skills and ability to manage multiple deadlines.
- Experience of mentoring and advising senior management
- Strong numeracy and IT skills essential, and proficient in the use of Microsoft Office
- Proven experience in developing and monitoring budgets
- Fluent in written and spoken English
- Working in the INGO sector
- Experience working with donor-funded projects, financial planning systems such as Adaptive Planning, and familiarity with INGO financial compliance and reporting standards
- Strong financial analysis and budgeting and forecasting skills, excellent organizational and communication abilities, attention to detail, and the capacity to manage multiple deadlines while collaborating effectively with cross-functional teams
- Occasional travel may be required depending on project or operational needs
- Local overseas allowance of $350 monthly
- Private health insurance
- Shared accommodation in a rented HALO apartment, provided at nil cost
- 49 days of leave annually (weekend inclusive, equivalent to 7 weeks of pay leave)
- Three economy return flights to the member's official home address (or an alternative location up to an equivalent cost)
- Comprehensive insurance package: life assurance and emergency medical insurance, including evacuation and repatriation
Applications without a cover letter tailored to this position will not be considered.
We reserve the right to amend the closing date depending on the number of applications received.
The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.
The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.
The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and wellbeing of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.
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