Senior HR Operations Specialist (all genders)

We love the magic of memory keeping

At Journi, we’re on a mission to build the world’s most-downloaded printing app.

With over 10 million users worldwide, we help people turn their favorite moments into beautifully designed Photo Books and Prints. Our smart AI makes the process fast, simple, and joyful, so our users can spend less time editing and more time reliving their best stories.

We’re on the lookout for a Senior HR Operations Specialist who doesn't just keep things running, but sees what needs to change before anyone else does. Someone who looks at a process that works for 120 people and already knows how to make it work as we scale.

🚀 What You'll Do

• Own our core HR operations: from drafting and managing employment contracts to keeping our HRIS (Personio) accurate and up-to-date and making sure nothing slips through the cracks
• Be our go-to expert on Austrian labor law and compliance, proactively flagging changes and translating legal requirements into clear, practical processes
• Take ownership of payroll preparation and coordination with our external payroll provider, ensuring our people are paid correctly and on time - every time
• Build and maintain meaningful people data and reporting, turning HR metrics into insights that help the business make better decisions
• Handle the operational side of onboarding and offboarding - from system setup and document management to making sure every new joiner hits the ground running on day one and every departure is handled smoothly
• Continuously look for ways to improve and scale our HR processes, spotting what works for 120 people but won't work as we grow, and fixing it before it becomes a problem
  
  

🎒 Your bag of tricks

• HR Operations is your core, not a part of a broader generalist role. You've owned it, built it, and improved it
• You know Austrian labor law inside and out and feel confident navigating compliance topics independently
• You don't wait to be told what's broken. You spot gaps before they become fires and take the lead on fixing them
• You’re an HRIS power user - you pick up new tools quickly and love finding smarter ways to work
• You're analytical: you make decisions based on data, not gut feel, and you can translate HR metrics into something the business actually cares about.
• You communicate clearly and kindly - whether you’re explaining a payroll process or delivering tricky news, people always feel respected and informed
• You’re proactive and self-driven: you spot a gap, you fix it, without waiting to be asked
• As our payroll provider prefers the communication in German, you should have skills on a conversational level or above
• You have the right to work in the EU/Austria and are based in Vienna or open to relocating
  
  

🔥 Nice-to-haves

• Hands-on experience with Personio
• Experience with visa processes, employee relocation, or workations
• Experience with HR process automation tools or workflows
  
  

✨ What We Offer

A happy team makes for a happy workplace. We wouldn’t be able to do what we do without our team, and that’s why we offer:

• A fair annual gross salary for a Senior profile starting at € 60.000. Our final offer depends on your experience and qualifications.
  
  

Plus, a Bunch Of Awesome Social Benefits, Such As

• Vacation goals: 25 days off per year, plus 1 extra day for every year you stick around (up to 5 extra days!)
• Work your way: enjoy a hybrid working model with 40% home office days and flexible hours (core hours: 10am-4pm Mo-Th; and 10am-2pm Fri)
• Daily fuel: breakfast, Italian-style coffee, tea, and fresh daily lunches in our in-house eatery, with options for most dietary preferences
• Go places: we reimburse your public transport card for Vienna
• Team first: join our yearly team-building Journi to exciting destinations
• Mac your life easier: with a company MacBook, also available for personal use
• Boost your German: weekly in-house lessons in small groups
• Special treatment: enjoy a premium membership on all Journi products
• and more!
  
  

📫 What To Expect After You Apply

• Intro call with the Talent Acquisition team (30 min)
• Time-boxed, asynchronous challenge (3 h)
• Interview with the People & Culture team incl. challenge feedback
• Final interview with the Leadership team (1 h)
  
  

Please include your CV and cover letter with your application!

About Us

Everyone is welcome at Journi

No matter your background, identity, or story, if you’re exceptional at what you do, there’s a place for you here. We believe that an inclusive team is a stronger team, and we want everyone to feel respected and understood from the moment they join us.

Turning digital memories into something you can hold

Our goal is simple: to make it effortless for you to preserve the memories you cherish. By combining smart technology with a love for design, we turn "photo chaos" into high-quality keepsakes in seconds. You capture the moments; we help you keep them forever.

A global team with heart

More than 10 million people around the world already use Journi to create their Photo Books, and we’re just getting started. We’re a global team of 100+ people united in Vienna, thinking big and building with care. We work hard, but we never take ourselves too seriously. We keep things informal, friendly, and always on our users' side.

If you’re excited to solve meaningful challenges and shape a product loved by millions, we’d love to hear from you. 🌟