NHS
HR Coordinator
NHSUnited Kingdom5 days ago
Full-timeHuman Resources
Job Summary

We are looking for a full time HR Coordinator to join our team. You will work with the HR Team to deliver a comprehensive Human Resource administrative service, right from the beginning to the end of the employee lifecycle, for Primary Care Sheffield Ltd.

A key requirement of this role is to provide pro-active administrative support to the wider HR team and operational managers on core HR functions such as recruitment, onboarding & offboarding, maintaining employee records and confidentiality and payroll co-ordination.

You will be joining the team at a really exciting time as we work to develop our systems and processes to create a seamless service to our varied customer base.

Ideally you will be educated to a degree level and have previous experience in a similar role and working towards (or already achieved) CIPD Level 5, wed love to hear from you.

If you wish to discuss the role in more detail, please contact Tash Roberts, at

Closing date: Friday, 20 March 2026Interview date: Wednesday, 1 April 2026

Main duties of the job

  • Act as the first point of contact
  • Provide administrative support
  • Support HR Advisor's and manager
  • Liaise with the appropriate teams
  • Manage the start to end recruitment process
  • Maintain HR records and systems
  • Co-ordinate the administration of PCS mandatory training

About Us

Primary Care Sheffield (PCS) is a GP-led organisation. Our shareholders are 75 GP practices in Sheffield covering over 600,000 patients. As well as providing a unified voice for general practice in the city, we play an active role both within our Accountable Care Partnership (ACP) and the wider South Yorkshire and Bassetlaw Integrated Care System (ICS).

Details

Date posted

11 March 2026

Pay scheme

Other

Salary

£26,718.84 to £32,278.35 a year Dependent on Experience

Contract

Permanent

Working pattern

Full-time

Reference number

A3466-26-0011

Job locations

Primary Care Sheffield Ltd

28 Kenwood Park Road

Sheffield

S7 1NF

Job Description

Job responsibilities

Main duties

  • Act as the first point of contact for employees and management, signposting to advice and guidance on general HR issues (e.g. T&Cs, probationary periods, annual leave, appraisals, performance management and absence management) or referring to an advisor as appropriate;
  • Provide administrative support for any case work meetings, such as disciplinary, grievance, performance and sickness absence investigations and hearings. This could involve drafting invitation letters, arranging meetings and taking notes;
  • Supporting your HR advisor colleagues by providing a comprehensive HR service by producing monthly HR Information Performance Reports using the appropriate software, and assisting on HR projects and processes where required;
  • Use the HR Systems to provide management reports/information, monthly IPRs and cascade to the HR Manager, advisors, and business areas as appropriate;
  • Support in the development and implementation of new and improved working procedures and policies as appropriate for your own area;
  • Liaise with Payroll & Finance teams and wider stakeholders to ensure all HR transactional processes are completed in a timely and efficient manner;
  • Co-ordinate the recruitment process, especially around the following:
  • Ensuring necessary recruitment documents are completed and approved in full;
  • Encouraging the use of Induction Schedules to be completed by the hiring manager;
  • Ensuring pre-employment checks are undertaken in a timely manner;
  • Advertising methods and support to draw up adverts;
  • Assisting where required to arrange interviews or sit in on the interviewing panel;
  • Advising on PCS Recruitment Policy and Process.
  • Maintain HR records and systems in accordance with audit requirements;
  • Provide support to managers on an individual basis as required and escalate complex queries to the advisory function where appropriate;
  • Work and communicate effective with HR team members to ensure that the 3 day SLA is adhered to, sending holding emails where a query or request is complex or requires more time;
  • Support when necessary relaying information from HR policies and systems such as maternity leave, paternity leave, sick leave, compassionate leave, expense claims, childcare vouchers etc;
  • Co-ordinate the administration of PCS mandatory training, ensuring that the Training Matrix is kept up to date and that line management are sent regular updates with regards to their teams training needs;
  • Assist in other HR projects, as required.

General

  • To fully participate in the PCS performance review and personal development planning process on an annual basis;
  • To undertake training as necessary in line with the development of the post and as agreed with the line manager as part of the personal development planning process;
  • To achieve and demonstrate agreed standards of personal and professional development within agreed timescales;
  • To contribute positively to the effectiveness and efficiency of the teams in which you work;
  • To undertake any other duties at the request of the line manager which are commensurate with the role, including project work, internal job rotation and absence cover;
  • Ensure confidentiality of all PCS information, following security procedures including individual passwords, referring to the PCS Confidentiality Policy where appropriate;
  • To actively promote the PCS values, policies and procedures;
  • To contribute to a healthy and safe working environment by adhering to health and safety regulations and PCS policies;

Job Description Review

This is not an exhaustive list of duties and responsibilities and in discussion with the manager the postholder may be required to undertake other duties which fall within the grading of the post. The job description will be reviewed regularly in the light of changing service requirements and any such changes will be discussed with the postholder.

Job Description

Job responsibilities

Main duties

  • Act as the first point of contact for employees and management, signposting to advice and guidance on general HR issues (e.g. T&Cs, probationary periods, annual leave, appraisals, performance management and absence management) or referring to an advisor as appropriate;
  • Provide administrative support for any case work meetings, such as disciplinary, grievance, performance and sickness absence investigations and hearings. This could involve drafting invitation letters, arranging meetings and taking notes;
  • Supporting your HR advisor colleagues by providing a comprehensive HR service by producing monthly HR Information Performance Reports using the appropriate software, and assisting on HR projects and processes where required;
  • Use the HR Systems to provide management reports/information, monthly IPRs and cascade to the HR Manager, advisors, and business areas as appropriate;
  • Support in the development and implementation of new and improved working procedures and policies as appropriate for your own area;
  • Liaise with Payroll & Finance teams and wider stakeholders to ensure all HR transactional processes are completed in a timely and efficient manner;
  • Co-ordinate the recruitment process, especially around the following:
  • Ensuring necessary recruitment documents are completed and approved in full;
  • Encouraging the use of Induction Schedules to be completed by the hiring manager;
  • Ensuring pre-employment checks are undertaken in a timely manner;
  • Advertising methods and support to draw up adverts;
  • Assisting where required to arrange interviews or sit in on the interviewing panel;
  • Advising on PCS Recruitment Policy and Process.
  • Maintain HR records and systems in accordance with audit requirements;
  • Provide support to managers on an individual basis as required and escalate complex queries to the advisory function where appropriate;
  • Work and communicate effective with HR team members to ensure that the 3 day SLA is adhered to, sending holding emails where a query or request is complex or requires more time;
  • Support when necessary relaying information from HR policies and systems such as maternity leave, paternity leave, sick leave, compassionate leave, expense claims, childcare vouchers etc;
  • Co-ordinate the administration of PCS mandatory training, ensuring that the Training Matrix is kept up to date and that line management are sent regular updates with regards to their teams training needs;
  • Assist in other HR projects, as required.

General

  • To fully participate in the PCS performance review and personal development planning process on an annual basis;
  • To undertake training as necessary in line with the development of the post and as agreed with the line manager as part of the personal development planning process;
  • To achieve and demonstrate agreed standards of personal and professional development within agreed timescales;
  • To contribute positively to the effectiveness and efficiency of the teams in which you work;
  • To undertake any other duties at the request of the line manager which are commensurate with the role, including project work, internal job rotation and absence cover;
  • Ensure confidentiality of all PCS information, following security procedures including individual passwords, referring to the PCS Confidentiality Policy where appropriate;
  • To actively promote the PCS values, policies and procedures;
  • To contribute to a healthy and safe working environment by adhering to health and safety regulations and PCS policies;

Job Description Review

This is not an exhaustive list of duties and responsibilities and in discussion with the manager the postholder may be required to undertake other duties which fall within the grading of the post. The job description will be reviewed regularly in the light of changing service requirements and any such changes will be discussed with the postholder.

Person Specification

Qualifications

Essential

  • Educated to degree level
  • Committed to continuous professional development with an emphasis on HR practice

Desirable

  • CIPD Level 5 qualification (working towards or already achieved)

Experience

Essential

  • Experience of working in a previous HR generalist role

Desirable

  • Experience of working within the NHS or another Public Sector organisation

Other

Essential

  • Ability to work autonomously and as part of a team is essential
  • A willingness to get involved in building new processes and systems from scratch

Knowledge and Skills

Essential

  • Excellent proficiency in Word, Excel, PowerPoint and Database systems
  • Experience of co-ordinating and managing a range of tasks, within specified timescales
  • Ability to communicate appropriately and effectively with all grades of staff both verbally and in writing

Person Specification

Essential

  • Excellent proficiency in Word, Excel, PowerPoint and Database systems
  • Experience of co-ordinating and managing a range of tasks, within specified timescales
  • Ability to communicate appropriately and effectively with all grades of staff both verbally and in writing

Employer details

Employer name

Primary Care Sheffield

Address

Primary Care Sheffield Ltd

28 Kenwood Park Road

Sheffield

S7 1NF

Employer's website

http://www.primarycaresheffield.org.uk/ (Opens in a new tab)

Employer details

Employer name

Primary Care Sheffield

Address

Primary Care Sheffield Ltd

28 Kenwood Park Road

Sheffield

S7 1NF

Employer's website

http://www.primarycaresheffield.org.uk/ (Opens in a new tab)

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