Admin Coordinator

Admin Coordinator Gradiant Muscat LLC Muscat, Oman 3/18/26 Administration

About Gradiant

Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients’ mission-critical operations in the world’s essential industries, including semiconductors, pharmaceuticals, food & beverage, lithium and critical minerals, and renewable energy. Gradiant’s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at www.gradiant.com.

Job Overview

The Admin Coordinator shall support the Admin Manager with ensuring a high level of admin and operational support to the business.

Specific Duties/Responsibilities

• Facility Management: Coordinate and support with tenancy agreements and various office and workshop maintenance related tasks including contracts fore fire protection, building maintenance etc.
• Site accommodation : Arrange temporary and long term site accommodation for personnel where needed
• Fleet management : Coordinate for the optimum allocation and maintenance of the company fleet of cars. Check and optimise fuel and maintenance costs
• Office expenses : Support with the checking and management of various office expenses such as telephone, internet and utility bills
• Office support : Keeping the office stocked with supplies (and snacks), coordinating with vendors, and ensuring the space is tidy and functional.
• Travel expenses : Support with ticket , hotel reservations and visa arrangements
• Schedule Coordination: Managing calendars, booking meeting rooms, and organizing travel arrangements or company events.
• Documentation: Drafting correspondence, filing digital and physical records, and maintaining updated databases.
• Data entry and record keeping: Processing invoices, tracking office expenses, and assisting with light payroll tasks if needed.
  
  

Requirements

• Bachelors degree in commerce or business
• Strong planning and organising skills
• Can collaborate effectively with cross functional teams .
• Communication and influencing skills
• Proactive and result oriented
• Should be digitally astute working with the SAP environment
• Customer centric. Handles the internal stakeholders in a professional manner and ensures high level of service
• Flexible and adaptable
• High attention to detail and commitment to process excellence.
• Discretion and professionalism in handling confidential employee matters.
• 4–6 years in an admin role in a hectic professional environment. Should have experience in Oman. Should have experience in an ERP environment
  
  

Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.