Executive Assistant

Purpose of the Job

Quintet Private Bank  is a leading private bank; we are committed to our clients and their families, and pride ourselves on our personalised service based on a deep understanding of our clients’ needs and aspirations.

We are a bank headquartered in Luxembourg, with branches in Denmark, Germany, Netherlands and Belgium and a subsidiary in the UK with an ambition to stay true to our purpose to be the most trusted fiduciary of family wealth. When you join Quintet you are joining a company that values diversity of background, equal access to opportunities, career development, collaboration and inclusiveness. We want our employees to feel proud of being part of a company that is committed to do the right thing. You will have the opportunity to grow your career while developing personally and professionally through various resources and programmes.

The Executive Assistant is accountable for assisting in any administrative task/concerns related to the positions of the local / Group management committee and its stakeholders. This should result in effective support taking away any operational/organisational tasks.

Key Accountabilities

• Organizing and maintaining agenda up to date and arranging appointments and meetings for management committee members and their teams
• Proactive follow-up of outstanding items, including proactive follow-up of emails, regular and registered mail
• Arranging travel and accommodation / follow-up execution and resolve last minute issues
• Managing budgets / expense declarations
• Organize access, filtering meeting request/calls, interact with persons at different levels in the organisation with respect
• Coordinate IT issues with the IT team (including access rights management)
• Ensure administrative support for dedicated tasks with HR, Reception, Marketing and Communications teams
• Manage the management committee adminisitrative governance (meeting minutes, planning, action logs, …)
  
  

Knowledge And Experience

• Pre Higher Education (A Levels or equivalent)
• At least 3 years experiece in a similar role
  
  

Attributes and Qualities

• Critical Thinking & Problem Solving
• Attention to Detail
• Collaborative Teamwork
• Time Management
• Client-Centric Mindset
  
  

Technical Skills

• Ability to work in a fast-paced environment and adapt quickly to changing needs and priorities
• Strong problem solving skills
• Keen interest in administrative support
• IT savvy with an interest to use new tools
  
  

Languages Skills

• Fluent in English and French