Our Client is a Luxembourg-based family office at the heart of an expanding pan-European real estate investment platform, with assets spanning Luxembourg and multiple European markets. Operating through a holding company structure with several newly established subsidiaries, the group combines entrepreneurial pace with institutional ambition.

They are seeking a highly capable and discreet Executive Assistant to serve as the operational backbone of both the principal's professional and personal world.

Your areas of responsibility:

• Manage complex and dynamic diary and schedule coordination for the principal and family members
• Oversee all travel logistics: research, booking, and coordination of travel across Europe and beyond, for the principal, family, and associated entities
• Act as the principal's trusted representative in meetings and on-site when they are absent, relaying information accurately and, where appropriate, acting with delegated authority
• Serve as the primary point of contact and coordination hub for household and office staff across the group's various entities, filtering communication before it reaches the principal
• Liaise with teams across the group's real estate asset management entities, corporate functions, and external advisers (legal, property, operational)
• Support the smooth day-to-day running of a growing Luxembourg-based organisation, including onboarding new staff members as the team expands
• Anticipate needs proactively: flagging issues before they arise, resolving logistical challenges independently, and maintaining order across a fast-paced, multi-jurisdictional environment
• Undertake occasional travel across Europe with the principal and/or family, with adequate notice provided

Your profile:

• Minimum +5 years of experience in an Executive Assistant, Personal Assistant, or Chief of Staff capacity; ideally within a family office, private investment firm, wealth management environment, investment bank, or high-end legal or professional services firm. Private sector background is essential
• Demonstrably autonomous and able to operate with minimal supervision, you are the person who gets things done
• Absolute discretion and trustworthiness; you will be privy to sensitive family and business matters
• Proactive, meticulous, and resourceful: you anticipate rather than react, and you find solutions rather than problems
• Polished and emotionally intelligent; you interact with ease across a range of personalities, cultures, and seniority levels
• Resilient and adaptable in a fast-moving, entrepreneurial environment with evolving priorities
• Educated to degree level or equivalent; strong academic background is valued
• Fluent in French and English (essential); Spanish is a meaningful additional asset
• Based in Luxembourg or willing to relocate

Could this be the right opportunity for you? Please do not hesitate to send us your CV to be considered for this recruitment process.

Your application will be treated with the utmost discretion.

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We are an equal opportunity recruitment firm and welcome candidates from all backgrounds to apply