Job Description

Position: Executive Secretary to the CEO

Reporting To: Chief Executive Officer (CEO)/General Manager

Location: Doha, Qatar

Employment Type: Full-time

Looking for a high-impact Executive Secretary who has thrived alongside founders or senior leaders at fast-

growing startups or scale-ups and is excited to help build a company in growth mode. You will act as a strategic

extension of CEO/GM, helping bring clarity to competing priorities, protect focus, and ensure that time is spent

on what matters most as the company scales.

Key Responsibilities

Executive & Administrative Support

 Deliver comprehensive administrative support to the CEO and, when required, the Executive

Leadership Team, including managing calendars, scheduling meetings, arranging travel, preparing

documents, and handling correspondence

 Act as a trusted gatekeeper, optimizing the CEO’s time and priorities

Communication & Stakeholder Management

 Serve as the primary point of contact for internal and external stakeholders

 Screen, prioritize, and manage incoming communications to ensure effective information flow

 Build and maintain strong professional relationships with board members, senior executives, clients,

and partners, representing the CEO and the organization with professionalism

Meeting & Event Coordination

 Plan, coordinate, and execute CEO-led meetings, leadership sessions, and events, including agendas,

logistics, materials preparation, and follow-up on action items

 Take and maintain accurate minutes, ensuring all decisions and action points are tracked and

communicated

Information & Documentation Management

 Maintain accurate, organized, and confidential records of CEO / Executive Leadership Team activities,

projects, and contacts

 Prepare, review, and edit reports, presentations, briefings, and other documents with high attention

to detail and adherence to deadlines

Project Coordination & Strategic Initiatives

 Assist in managing special projects and CEO-led initiatives, including timeline planning, stakeholder

alignment, progress tracking, and delivery

 Identify opportunities to streamline processes, improve efficiency, and enhance organizational

effectiveness within the Office of the CEO

Follow-Up & Action Tracking

 Monitor commitments, deadlines, and follow-ups from CEO and Executive Leadership Team activities

 Ensure timely reminders and coordination to achieve outcomes effectively

Confidentiality & Discretion

 Handle highly sensitive and confidential information with the utmost discretion, integrity, and

professionalism

Continuous Improvement

 Proactively identify and implement improvements in executive office operations, workflows, and

administrative systems

 Support a positive, productive, and high-performing executive environment

Candidate Requirements:

 5+ years of experience supporting a CEO or senior C-suite executive in a high-growth environment.

 Maintains a professional appearance and demeanor that reflects the standards of the CEO and the organization.

 Strong executive presence and confidence interacting with senior leaders and stakeholders.

 Proactive, resourceful, and able to exercise sound judgment independently.

 Excellent organizational and time-management skills, with the ability to juggle multiple priorities.

 Relationship management skills, multilingual, with excellent command of English..

 Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.

 Passion for building structure, improving processes, and enabling leadership teams to operate at their best.

 Comfort working across time zones in a fast-paced, scaling startup/growing environment