Project Management Assistant (all genders)

Work Your Magic with us!

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

This role can be done in a hybrid model, 3 days from the office in Warsaw

Who You Are:

As a Project Management Assistant, you will be an integral part of the study team, working closely with the Clinical Trial Lead (CTL) to support global development studies across various sourcing models. Your primary focus will be providing direct support to the CTL while coordinating critical deliverables with internal cross-functional teams and external vendors. Though specific assignments will adapt based on the trial's size, priority, and your individual experience level, your core responsibilities will encompass comprehensive trial administration, such as meeting coordination, budget tracking, invoice processing, and maintaining team rosters. Furthermore, you will drive operational and quality compliance by managing CTMS data entry, supporting Trial Master File (TMF) management and inspection readiness, creating Smartsheet project timelines, and overseeing translational vendors and insurance tracking to ensure seamless project execution and continuous process improvement.

Who You Are:

• Min 4 years of experience in Clinical Trial Management/ Clinical Development environment (e.g. CRO/Biopharma) this may contain some project management experience
• Requires graduate background (i.e. bachelor’s or master’s degree) and substantial relevant professional experience
• In-depth understanding of the policies and procedures of Clinical Operations (including all contributing functions) and of ICH-GCP
• Advanced professional experience with Clinical Trial Management System (CTMS) and electronic Trial Master File (eTMF) systems
• Good professional experience with budget/ invoice management activities
• Experience of Inspection preparation / Audit & CAPA requirements, experience an asse
• Advanced skills in preparing and conducting presentations as well as trainings, strong interpersonal skills and presence
• Excellent oral and written communication in English as well as administrative and coordination skills
  
  

YOUR MAIN BENEFITS:

• Health and well-being: Get access to private medical care, life insurance, and sports card, receive prepaid lunch card
• Work-Life balance: Enjoy additional paid days off, flexible working hours.
• Learning and Development: Take advantage of co-financing for language courses, trainings, and certifications as well as other development opportunities
• Employee support and engagement: Benefit from Employee Assistance Program and join employee engagement groups for support and connection.
  
  

Information on how we process your personal data for recruitment purposes, you can find on the registration form in our Recruitment Portal.

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!

Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!