Office & HR Assistant-Part time

[Please note this is a Direct Search led by Bacardi, Applications from agencies will not be accepted nor will fees be paid for unsolicited CVs.]

RESPONSIBILITIES - WITH OUR PEOPLE AT THE HEART, YOUR KEY FOCUS WILL BE:

Office Coordinator:

• Answering the reception phone
• Answering the doorbell and greeting guests at head office, ensuring they sign in on the iPad.
• Booking couriers and accepting courier deliveries
• Ordering catering for office functions
• Managing office budgets and processing of invoices and Concur expenses.
• Certified Fire Warden and First Aider – Ensure emergency plans are in place, and up to date
• Ensure the office runs smoothly – Clean and tidy, ordering stock for bar & kitchen, service of machines.
• Leading the relationship with building management and building requests e.g., maintenance, swipe cards, security, car parking.
• Leading telecommunications – mobile service plans.
• Sustainability lead
• New starter office induction.
• Co-ordinate and pay for industry networking breakfasts & events
• Lead relationship with travel agency, and preferred airline & hotel suppliers.
• Coordinate the monthly Town Hall
• Organising internal events and training, and sourcing of venues – Christmas Party, EOFY, Melbourne Cup
• Coordination of Annual Achievement and Service Awards.
  
  

HR Support— Support the HR Manager, ANZ with the following:

• HR Coordination including compliance, reporting, working with BES to maintain the HRIS (Workday)
• Talent Acquisition Support: working with BES to ensure a smooth recruitment process including preparing meeting rooms for interviews, onboarding (incl organizing welcome packs), induction and offboarding.
• Manage and coordinate with tool of trade fleet partners both internally and externally (first point of contact for all fleet queries, manage POs & invoicing)
• Active involvement in a number of people initiatives and projects including Belonging, culture, recognition, engagement, wellbeing, diversity & inclusion, WH&S
• Ad hoc HR support & reporting
  
  

Administrative Support

• Executive expenses
  
  

SKILLS - THE SKILLS AND EXPERIENCE NEEDED TO CREATE YOUR LEGACY:

To be successful in this role you will have/be:

• 2-3 years’ experience in a generalist office/ administration role
• Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization
• Strong organizational and multitasking abilities, with exceptional attention to detail
• Proficient using HRIS, preferably Workday would be advantageous (or willingness to learn)
• Proficiency using the suite of Microsoft products, including Teams, Word, Excel, PowerPoint, Outlook, SharePoint and OneNote
• Digital curiosity and capability
• Uncompromised integrity, respect for confidentiality and discretion
• Strong initiative and can-do attitude
• Passion for thinking a little creatively and critically, balanced with the ability to get the basics done.
• RSA/ First Aid is a bonus
  
  

PERSONAL QUALITIES – SHARE OUR FOUNDER’S PASSION AND ENTREPRENEURIAL FLAIR:

• Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become
• Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
• People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance.
• Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
• Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with
• Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience
  
  

LEADERSHIP AGILITY

At Bacardi we care deeply about finding brilliant talent who can bring the following personal attributes to help elevate our 3Fs: Fearless, Family, Founder culture to the next level.

• Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become
• Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
• People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance
• Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
• Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with
• Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience
  
  

Disclaimer: Bacardi seeks talent from all backgrounds to bring diversity of thought, agility and capability to our organization across the globe. We promote a working environment where all employees are treated and rewarded fairly. We do not tolerate any form of discrimination that adversely affects individuals or groups on the basis of national origin, race, color, religion, sex, gender, sexual orientation, marital status, disability, age, and any other legally protected aspect of a person’s identity.

U.S. applicants have rights under Federal Employment Laws.

Perks of Working for us

At Bacardi, we are committed to providing our Primos (employees) with a comprehensive Total Rewards package of compensation, benefits, incentives, allowances, well-being, and much more to meet the needs of themselves and their families. It goes beyond just Cash! The total rewards program is based on pay for performance, whereby the incentive programs are linked to company and individual performance.

Compensation, Paid Time Off & Retirement:

• Competitive Pay Package
• Competitive Holiday/Paid Time Off, plus additional days offered ( i.e., volunteer day, allowing you to give back to the community)
• Retirement/Pension Plan
  
  

Health & Wellbeing

• Medical, Critical Illness, and Life Insurance
• Employee Assistance Programs
• Best-in-class, family-friendly, and inclusive leave policies
  
  

Additional Benefits

The benefits /perks may vary depending on the nature of your employment with Bacardi, your work location, and are subject to change.

Some benefits may be subject to an employee contribution.

Some benefits may be fully or partially subsidized. Incentive plans are linked to the nature of your employment and can vary based on region, market, function or brand.