Commercial Operations Executive

About the Company - When you join GAR, you join something bigger. Big in scale, big in opportunities to grow, and big in impact. With over 100,000 employees across 14 countries, spanning Asia, Europe, North, and South America, Golden Agri-Resources (GAR) is one of the largest agribusinesses in the world. We manage over half a million hectares of palm oil plantations, including smallholder farms, across Indonesia. But our size is only part of the story. Since 1997, we’ve put sustainability at the centre of how we grow – working hand-in-hand with farmers, communities, and partners to deliver food, fuel, and a better future.

We’re a seed-to-shelf business rooted in palm oil, now expanding across other essential crops like sugar, soybean, sunflower, and coconut. Our people are our edge. We invest in them through global opportunities, cross-border exposure, and continuous learning, because growing a better business starts with growing our people. Here, your career feeds something meaningful – for the planet, for people and for generations to come.

Key Responsibilities:

• Manage all post-fixture operational aspects of assigned vessels (Own Vessel, Time Charter Trip (TCT), Voyage Charter (VC) vessel) from voyage commencement to completion.
• Ensure smooth and efficient voyage execution on assigned vessel.
• Liaise closely with internal departments and external stakeholders to ensure smooth operational and commercial processes.
• Serve as the primary point of contact for all operational matters, providing timely and effective solutions to operational issues
• Ensure close communication between Singapore and Netherlands Office Operations
• Issue voyage orders and instructions to vessels in accordance with charter party (C/P) terms and company SOPs.
• Ensure efficient cargo loading, discharge planning, and stowage arrangements.
• Monitor voyage progress and update daily vessel schedule.
• Track bunker consumption, port rotations, cargo operations and ETAs to identify and mitigate any potential delays or deviations.
• Monitor vessel performance including speed, bunker consumption, and operational efficiency.
• Ensure voyage cost control and monitoring of voyage P&L performance.
• Identify cost-saving opportunities in bunkering, agency fees, and port costs.
• Coordinate efficient bunker stem planning in collaboration with the bunker desk.
• Review and verify freight invoices, owner invoices, bunker invoice and other operational invoices to ensure accuracy.
• Ensure freight collection and payments are processed in a timely manner.
• Appoint port agents and oversee port disbursement accounts and operational arrangements.
• Ensure timely submission and monitoring of Bill of Lading (BL) and Letters of Indemnity (LOI).
• Prepare demurrage estimates and handover sheet to claims department after voyage complete.
• Accountable for the proper documentation for each voyage.
• Maintain accurate voyage records and documentation in the IMOS system.
• Generate voyage performance analysis comparing estimated vs actual voyage performance.
• Provide guidance and support to junior commercial operations executive on daily operational matters
• Identify operational bottlenecks and bring together relevant stakeholders to develop practical solutions that enhance voyage performance and reduce delays.
• Drive initiatives that improve operational efficiency, cost management, and communication across departments and offices.
• Ensure alignment between Singapore and Netherlands operations teams to maintain consistent operational standards and best practices.

Job Requirements:

• Degree in Maritime Studies / Shipping Management and/or related
• Commercial / Tanker Operations Experience
• Able to multi-task, meticulous and a good team player
• Self-driven & independent individual who can adapt well to a fast-paced environment
• Well-versed in Microsoft & Excel, IMOS, Sedna
• Strong analytical skills with an eye for details
• Good Organization and time management skills

Disclaimer: GAR conducts recruitment solely through official channels and will never request payment or personal financial information; any communication outside these channels should be treated as fraudulent.