Personal Assistant

About this opportunity:

An outstanding opportunity is available at Scottish Widows Europe (Lloyds Banking Group) in Luxembourg. The Personal Assistant position involves a key role in providing support to our CEO and occasionally the Management Team. This role offers variety and is essential in guaranteeing the smooth running of daily office activities. Involvement in a wide array of tasks, including occasional assistance for the HR Manager, plays a vital part in upholding our world-class standards.

What you'll be doing:

• Delivering efficient assistance to the CEO and occasionally the management team.
• Responsibilities involve diary coordination, travel planning, and filtering papers, emails, and phone calls for effective time use.
• Ensuring day-to-day management, including record-keeping and management of the company archives, while ensuring a high standard in line with Group policies and standards.
• Preparing standard reports and management information as needed.
• Reviewing and circulating routine correspondence.
• Maintaining internal records and data meticulously.
• Participating in the routine administration of the Luxembourg office.
• Assisting in the management of agenda planning, logistical support, and papers publication process for various Meetings, Boards and Committees.
• Participating in the organisation of the company events
• Assisting the HR Manager with particular HR administrative duties as needed.

What you'll need:

• Strong background in supporting C-suite leaders.
• Excellent command of English and French both written and spoken. Proficiency in German is a strong asset.
• Experience in a diversified role, adept at handling a changing environment and uncertainty.
• Discretion and awareness of company interests.
• Proven track record to handle shifting priorities.
• Familiarity with handling highly confidential information daily.
• Experience in event organisation and office management or HR administration is a plus.

About Scottish Widows Europe

Scottish Widows Europe (“SWE”), a subsidiary of Scottish Widows L.P., was established in Luxembourg to guarantee continued support for its EU operations following the UK’s exit from the EU. It is authorized to conduct life insurance activities across Europe. SWE’s portfolio mainly consists of with-profit policies (though it also includes unit-linked policies), initially sold under the Clerical Medical Brand. The portfolio holds about €2 billion in assets, covering roughly 50,000 policyholders. Since March 2019, the business has been managed from Luxembourg and through its German branch. SWE depends on external providers for policyholder service and administration.

SWE operates within Scottish Widows, a wholly owned Lloyds Banking Group (“LBG”) subsidiary and a well-established provider of life and pension services in the UK. Its product suite includes life assurance, pensions, investments, and savings options. The company has been delivering financial solutions to the UK since 1815. These products are available through independent financial advisers, direct customer sales, and LBG bank branches. Scottish Widows employs roughly 3,000 people.

LBG is a leading UK-based financial services group providing a wide range of banking and financial services, passionate about personal and commercial customers. The main business activities are retail, commercial, and corporate banking, general insurance, and life, pensions, and investment provision. Services are offered through well-recognized brands including Lloyds Bank, Halifax, Bank of Scotland, and Scottish Widows, and a range of distribution channels.

About working for us:

At Lloyds Banking Group, we work to be inclusive and build an organisation that reflects the diversity of modern society. We value diversity in all its forms, ensuring everyone feels included and able to thrive, no matter their background, identity, or culture.

We’re disability confident, so if you need reasonable adjustments during the recruitment process, let us know. Our wide-ranging benefits package includes:

• A discretionary performance-related bonus.
• Cash allowance for lunch vouchers and private medical contributions.
• Pension scheme.
• Annual and special leave according to the collective labour agreement of the insurance sector.

If the thought of joining our team excites you, get in touch. We’d love to hear from you!