People Operations Specialist

Temporary – Maternity Leave Cover

The European fund industry manages tens of trillions in assets, and behind every one of those funds sits a depositary - the independent oversight layer ensuring assets are accounted for, cash flows are correct, and regulations are met. It's one of the most critical functions in global finance, and most people have never heard of it. Depowise builds the platform that powers it, enabling depositaries to deliver precise, efficient, and defensible oversight for some of the most systemically important financial institutions in the world. Our team spans Luxembourg, one of the world's largest fund domiciles, Germany, a major European fund market, and Estonia, our technology hub. We are growing - fast.

To do that, we need great people. This is one of those roles.

Who We’re Looking For

This role is for you if you thrive without a script. You enjoy working across the full breadth of people operations - from onboarding and compliance to culture, payroll, and engagement.

You’re comfortable working closely with managers and employees across multiple countries and enjoy a role that is hands-on, cross-functional, and genuinely varied.

Key Responsibilities

Employee Lifecycle Management:

Prepare and manage employment-related documentation, maintain accurate employee records in HiBob, and ensure smooth onboarding and offboarding processes.

Workplace Environment:

Oversee office operations, ensuring a functional, efficient, and well-organized workplace. Be responsible for workplace health and safety, ensuring all requirements and regulations are met.

HR Policies and Process Development:

Design, implement, and continuously improve HR policies and processes in line with company needs and legal requirements, while supporting managers in their practical application.

Payroll Coordination:

Collaborate with the accounting team to support and manage payroll processes.

Employee Well-being and Engagement:

Drive initiatives that enhance employee satisfaction, promote teamwork, and strengthen company culture. Prepare and analyze engagement surveys.

Benefits and Compensation Management:

Manage compensation and benefits frameworks, advising and supporting both employees and managers.

Team Events and Culture Initiatives:

Organize and support team events and internal initiatives that foster collaboration, engagement, and a strong company culture.

HR Budget Management:

Plan, monitor, and manage the HR budget.

What We’re Looking For

• Previous experience in a similar role
• Strong understanding of HR principles and best practices
• Excellent communication and negotiation skills
• Strong organizational skills with great attention to detail
• Ability to work independently and collaboratively in a team
• Strong self-management skills
• Experience in project management
• Proficiency in HR software and strong computer skills
• Fluency in Estonian and English, both written and spoken
• International experience is a strong plus

Why Depowise

• A chance to take real ownership in a dynamic, purpose-driven environment
• Work with colleagues across Estonia, Luxembourg, and Germany
• A culture that values ambition, courage, and teamwork
• Hybrid work model: 3 days in the office and 2 days working from home
• A gross monthly salary of up to €3,500, depending on your experience and qualifications

Depowise hires and treats its employees on equal terms and does not tolerate any discrimination based on sex, gender identity, nationality, religion, belief, race, age, disability, sexual orientation, political opinion, union membership, or social or ethnic origin.

We treat all individuals with the utmost respect and dignity. We are proud to promote a culture of equal opportunities and diversity, where decisions regarding employment, compensation, benefits, leadership opportunities, and professional development, as well as access to training, are based solely on each individual’s abilities and performance.