Executive Assistant C-suite level - Financial Services

A leading global financial services organisation is seeking a highly skilled Executive Assistant to provide exceptional support to C-suite executives. This role offers you the opportunity to work in a prestigious, multinational environment where your organisational expertise and interpersonal skills will be valued every day. You will play a pivotal part in ensuring seamless operations, effective time management, and trusted communication between senior leaders and stakeholders.

What you'll do:

As an Executive Assistant, your role will centre around providing comprehensive support to C-suite executives within a fast-paced multinational environment. You will be responsible for managing intricate schedules across various time zones, coordinating global travel logistics from start to finish, preparing expense reports with precision using Workday Expense or similar platforms, and overseeing invoice processing. Your day-to-day activities will involve acting as a dependable point of contact between senior leaders and both internal teams as well as external partners. You will facilitate meetings by preparing agendas, compiling materials, organising logistics, and following up on action items. Additionally, you will create presentations and reports in advance of key discussions. Confidentiality is paramount; you will handle sensitive information with utmost care while demonstrating professionalism in every interaction. By anticipating executive needs and proactively addressing challenges before they arise, you will contribute significantly to the smooth functioning of the leadership team. Your involvement in ad-hoc projects ensures that you remain adaptable to changing priorities while consistently delivering high-quality administrative support.

• Provide high-level executive support to C-suite executives by ensuring seamless day-to-day operations and effective time management across multiple functions.
• Proactively manage complex calendars spanning several time zones, including scheduling internal and external meetings, prioritising commitments, and resolving conflicts efficiently.
• Coordinate end-to-end global travel arrangements such as flights, accommodation, ground transportation, visas, and detailed itineraries for senior executives.
• Prepare, submit, and track expenses accurately using Workday Expense or similar systems, ensuring timely processing and compliance with company policies.
• Manage invoice processing by reviewing documentation thoroughly and securing necessary approvals for payment while maintaining meticulous records.
• Act as a trusted liaison between executives and internal/external stakeholders by exercising discretion and sound judgement in all communications.
• Support meetings and events through agenda preparation, materials compilation, logistics coordination, and follow-up actions to ensure successful outcomes.
• Compile presentations, reports, and correspondence ahead of meetings so executives are fully prepared for discussions with stakeholders.
• Maintain strict confidentiality of highly sensitive information while handling matters with professionalism and integrity at all times.
• Anticipate executive needs by identifying potential issues early on and proactively recommending solutions or improvements as required.
• Support ad-hoc projects and initiatives by providing administrative assistance tailored to evolving business priorities.

What you bring:

To excel as an Executive Assistant in this esteemed organisation, your proven track record supporting C-suite executives or senior leaders within financial services or large multinational corporations will be invaluable. Your advanced communication abilities, both written and spoken, will help foster trust among colleagues at every level. Organisational prowess is crucial; juggling multiple priorities seamlessly requires not only technical proficiency but also emotional intelligence when interacting with others. Your independent working style paired with sound judgement ensures that confidential matters are handled discreetly while maintaining professional standards throughout. Attention to detail is second nature for you; whether preparing expense reports or managing invoices, accuracy remains paramount. Your interpersonal strengths allow you to nurture positive relationships internally as well as externally when liaising with vendors or service providers. Familiarity with Microsoft Office suite is expected; additional experience using Workday enhances your efficiency in expense management tasks. Adaptability is key, you thrive amid change by remaining resilient yet flexible enough to meet evolving demands from executives.

• Minimum 10 years of experience providing executive-level administrative support within financial services or a multinational corporate environment is essential for success in this position.
• Demonstrated experience supporting C-suite or senior executive leadership enables you to understand the unique demands of top-tier management roles.
• Exceptional verbal and written communication skills in English allow you to convey information clearly while building rapport across diverse audiences.
• Strong organisational skills empower you to manage multiple priorities effectively within a fast-paced, high-pressure setting without compromising accuracy.
• Proven ability to work independently with sound judgement ensures that you can make decisions discreetly while maintaining professionalism at all times.
• Highly detail-oriented approach combined with proactive problem-solving capabilities means you consistently deliver reliable results even under tight deadlines.
• Strong interpersonal skills enable you to build trusted relationships across all levels of the organisation through empathy and collaborative engagement.
• Experience managing vendors and coordinating with external service providers-including travel agencies-demonstrates your capacity for handling complex logistical tasks.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required; experience with Workday is considered advantageous for expense tracking purposes.
• Flexibility and resilience equip you to adapt comfortably to shifting priorities or evolving executive needs within a dynamic corporate landscape.

What sets this company apart:

This organisation stands out as one of the most respected names in global financial services due to its unwavering commitment to employee development and wellbeing. You will benefit from flexible working opportunities that accommodate your personal needs alongside generous pension contributions designed for long-term security. The company fosters an inclusive culture where diversity is celebrated, ensuring everyone feels valued regardless of background or experience level. Continuous training programmes are available so you can expand your knowledge base while advancing your career within a supportive network of professionals who share your passion for excellence. Leadership here is characterised by encouragement rather than hierarchy; managers invest in nurturing talent through mentorship rather than simply delegating tasks. The workplace atmosphere promotes collaboration over competition, making it easy for you to connect meaningfully with colleagues across departments. With access to world-class resources plus exposure to international operations at the highest level of business strategy, this company offers an unparalleled platform for growth both personally and professionally.

What's next:

If you are ready to take your career as an Executive Assistant, to new heights within a globally renowned organisation that values your expertise and commitment, we encourage you to apply now!

Apply today by clicking on the link provided below, your next rewarding opportunity awaits.

Do note that we will only be in touch if your application is shortlisted.

Robert Walters (Singapore) Pte Ltd

ROC No.: 199706961E | EA Licence No.: 03C5451

EA Registration No.: R22110398 Ilse Clement