Projects Specialist (Executive Office Support) | Product Development & Design

General Information

Ref #

232356

Location

Qatar-Doha

Job family

Corporate & Commercial

• Closing Date: 2026-04-30
  
  

Description

At Qatar Airways, we craft cutting-edge inflight products, enhance passenger comfort, and drive innovation in aviation design. From concept to launch, our Product Development and Design (PDD) Team collaborates with industry leaders to create products that set new standards in travel.

If you are passionate about innovation, customer experience, technology, and design, this is your chance to make a lasting impact in the aviation industry. Join our Product Development and Design Team that transforms ideas into reality and shapes the future of airline experiences.

About The Role

In this role, you will serve as a trusted partner to the Senior Vice President (SVP), providing high-level executive, administrative, and project coordination support to ensure the smooth and strategic operation of the SVP’s office. You will manage project timelines, prepare executive-ready materials, coordinate across functions, and ensure that critical information flows efficiently and confidentially.

You will play a pivotal role in enabling the SVP to focus on strategic priorities by anticipating needs, organizing complex details, and ensuring follow-through on key initiatives. Your work will span project tracking, executive communication, preparation of briefs and memos, and cross-functional alignment—making you an essential driver of progress within the Executive Office.

As Part Of Your Role, Your Responsibilities Will Include

• Manage the SVP’s complex calendar, travel, and meetings, ensuring effective prioritization and strategic time allocation.
• Serve as the primary liaison between the SVP, senior leadership, external partners, vendors, and cross-functional teams.
• Ensure strict confidentiality and professional judgment when handling sensitive information.
• Prepare and review executive-level documentation, including memos, presentations, reports, and briefing materials.
• Anticipate the SVP’s needs by gathering data, performing initial analysis, and ensuring readiness for key engagements.
• Coordinate confidential and non-confidential projects, ensuring timelines, deliverables, and follow-ups are tracked and executed.
• Support departmental strategy execution by consolidating inputs, monitoring progress, and reporting updates to the SVP.
• Coordinate leadership meetings, workshops, executive reviews, and strategic sessions, including agenda creation and material consolidation.
• Facilitate cross-department alignment to support strategic priorities and organizational goals.
• Manage special projects as assigned, ensuring progress tracking, documentation, and stakeholder communication.
• Support improvements to executive office processes to enhance workflow, communication, and information management.
• Ensure compliance with corporate policies and guidelines within the SVP Office.
• Maintain effective communication systems across stakeholders to support coordinated project execution.
  
  

Be Part Of An Extraordinary Story

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be part of our future and build the life you want while being part of an international community.

Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before.

Together, everything is possible.

Qualification

About You

To be successful in this role, you will bring the following:

• Diploma, Bachelor’s degree, or equivalent, with a minimum of 4 years of experience in an Executive Assistant, Office Manager, Project Coordinator, or similar role supporting senior leadership.
• Proven ability to manage complex calendars, competing priorities, and high-volume workflows under strict timelines.
• Strong project coordination skills with the ability to track deliverables, follow up independently, and ensure timely execution.
• Excellent communication, organizational, and interpersonal skills, with experience interacting at senior leadership level.
• High attention to detail and strong ability to create clear, well-structured presentations, memos, and reports.
• Advanced proficiency in MS Office (PowerPoint, Excel, Outlook); experience with project management tools (e.g., Power BI, Jira) is an advantage.
• Discretion, professionalism, and proven ability to handle confidential information.
• Resourceful, proactive, and client-service oriented, with strong problem-solving skills and business acumen.
  
  

About Qatar Airways Group

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records, and set trends that others follow. We don’t slow down due to fear of failure. Instead, we dare to achieve what’s never been done before.

So, whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.

How To Apply

If you’re ready to join a progressive team and have a challenging and rewarding career, then apply now by uploading your CV and completing our quick application form.

https://aa115.taleo.net/careersection/QA_External_CS/jobapply.ftl?lang=en&job=232356