Human Resources Assistant

Mission and objectives

Established in 1951, the International Organization for Migration (IOM) is the leading intergovernmental organization in the field of migration and is committed to the principle that humane and orderly migration benefits migrants and society. IOM is part of the United Nations system, as a related organization. IOM supports migrants across the world, developing effective responses to the shifting dynamics of migration and, as such, is a key source of advice on migration policy and practice. The organization works in emergency situations, developing the resilience of all people on the move, and particularly those in situations of vulnerability, as well as building capacity within governments to manage all forms and impacts of mobility. The Organization is guided by the principles enshrined in the Charter of the United Nations, including upholding human rights for all. Respect for the rights, dignity and well-being of migrants remains paramount.

Context

Under the overall supervision of the Chief of Mission (CoM) in Ankara, Türkiye and direct supervision of the National Human Resources Officer and in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for supporting the coordination of human resources functions in the office.

Task description

Under the direct supervision of the National Human Resources Officer, the UN Volunteer will:

• Undergo training on IOM HR procedures to effectively support the HR Unit,

• Provide clerical assistance for the smooth running of the Human Resources processes and activities in the office.

• Provide general assistance in recruitment processes including but not limited to circulation of vacancy announcements, interview arrangements, preparation of materials necessary for the interviews and technical test, support with reference checks, sending out messages to candidates, etc.

• Maintain orderly personnel files of staff, instructions, bulletins and other documents in the Human Resources Unit (electronic and/or hard copies).

• Assist in the retrieval, drafting and formatting of reports, letters, notes and other Human Resources-related correspondence as directed.

• Support the organization of meetings, training activities and other Human Resources events by carrying out logistical activities such as arrangement of meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents.

• Perform other related duties as assigned.

Required Qualifications

• Bachelor's degree in social sciences, business administration or a related field is required.

• Prior work experience with international humanitarian organizations, nongovernment or government institutions/organization in a multi-cultural setting is an advantage.

• Fluency in English and Turkish is required.

• Proficiency in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in Oracle is a distinct advantage;

• Attention to detail, ability to organize paperwork in a methodical way;

• Discreet, detail and clients-oriented, patient and willing to learn new things; and,

• Prior work experience with international humanitarian organizations, nongovernment or government institutions/organization in a multi-cultural setting is an advantage.

Summary of this national UN Volunteer Entitlements:

• Monthly Living Allowance (MLA) is USD 645.91 (paid in Turkish Lira)

• Private insurance: Health, dental, life, and dismemberment (coverage by CIGNA)