HR & Operations Assistant

Who We Are

Whitewater Group is a leading provider of innovative and sustainable water treatment engineering systems operating in Ireland, the UK and across Europe in the Data Centre, Pharma, Power and Industrial sectors. We specialize in designing, installing, commissioning, and maintaining water treatment solutions to meet our clients' specific needs. Our team is dedicated to delivering high-quality, cost-effective engineering solutions that prioritize safety, reliability, and environmental sustainability.

Whitewater Group is headquartered in Naas Co. Kildare and operates from European bases in Spain, Sweden, Finland, and the UK, with plans for further offices in Germany, Denmark, and Italy. The Group is experiencing significant growth driven by its focus on off-site construction methods (OSM) for delivering turnkey projects, reducing on-site construction time to a minimum.

Role Description

Due to continued expansion, we are seeking a proactive and highly organised HR & Operations Assistant to support both the HR function and day-to-day operational activities across the business in a full-time, 5 days onsite role.

In this role, you will support the full employee lifecycle from recruitment through onboarding and ongoing HR administration, while also taking ownership of key operational responsibilities, including office management, fleet coordination, and event planning.

HR Responsibilities

Main Duties and Responsibilities

Support the recruitment process by posting job advertisements, screening CVs, scheduling interviews, and assisting with reference checks

Assist with job offers and recruitment-related activities, including career fairs and events

Coordinate and facilitate onboarding processes, including preboarding, documentation, orientation, and workstation setup

Act as a point of contact for new hires and general HR queries

Assist in the development of initiatives such as a Graduate Development Programme

Prepare monthly HR reports, including headcount and holiday tracking

Maintain accurate and up-to-date employee records on HRIS

Operations Responsibilities

Oversee the day-to-day management of office operations across four locations in Ireland, including:

• Office supplies and stationery management
• Coordination of maintenance, repairs, and general upkeep
  
  

Manage the company fleet (cars and vans), including:

• Tracking usage and servicing schedules
• Coordinating maintenance, insurance, and compliance
  
  

Organise And Coordinate Company Events, Meetings, And Internal Functions

Manage travel and accommodation bookings for the senior leadership team

Work closely with the Finance team to manage expenses, including tracking, reporting, and reconciliation of operational and travel-related costs

Support and administer travel and expense management systems, ensuring accurate processing, approvals, and policy compliance

Support general administrative and operational tasks as required

Required Experience

3 years' experience as a HR Assistant/ HR Administrator

Benefits

Competitive salary

Bonus scheme

Company Pension

22 days annual leave + 3 company closure days

Clear career development path within a growing and dynamic company

Information Security Responsibilities

All employees are required to always comply with the Company's information security policies and procedures. This includes safeguarding confidential information, using secure passwords, protecting company assets and data, and reporting any suspected security incidents or breaches immediately to your line manager or the IT department. Failure to comply with information security requirements may result in disciplinary action up to and including dismissal.

Health & Safety

All employees are required to always comply with the Company's Health & Safety policies and procedures. This includes taking reasonable care for your own health and safety and that of others who may be affected by your actions, reporting any hazards, incidents, or near-misses to your line manager, and cooperating with the Company in meeting its statutory health and safety obligations.