Junior Project Coordinator

Junior Project Coordinator

On-site | Abu Dhabi

AppliedAI is a pioneering AI technology company headquartered in Abu Dhabi, committed to innovation and excellence in artificial intelligence solutions across regulated industries such as healthcare, insurance, government, and financial services.

We are seeking a capable and dynamic Junior Project Coordinator to join our team and help deliver successful implementation and transformation Opus deployment projects to our clients.

Role Overview:

The Junior Project Coordinator supports project managers and solution delivery team with day-to-day organisation, tracking, documentation, and communication across client and internal projects. This is an entry-level role ideal for someone early in their delivery/operations career who is highly organised, detail-oriented, and eager to learn how projects in a fast-paced tech/AI environment run.

You will proactively help keep projects moving, maintain documentation, assist with scheduling, manage tasks, and support cross-functional coordination under guidance from senior team members.

Key Responsibilities:

Project Administration & Tracking

• Maintain project trackers, action logs, RAID logs, daily and weekly status reports.
• Update timelines, tasks, and follow-ups in project tools (Monday, Jira, Asana, etc.).
• Support meeting preparation, including agendas, notes, and follow-up action items.
• Assist in gathering updates from internal teams to keep project plans up to date at all times.
• Ensure accurate time-tracking of all stakeholders.

Coordination & Communication

• Schedule internal and client meetings, including reminders and reschedules.
• Share updates with project teams and ensure tasks are completed on time.
• Help identify and communicate risks or blockers to the project manager for escalation.
• Provide clear, consistent communication across all stakeholders as directed.

Documentation & Quality

• Maintain organised project documentation on Monday, Drive, or internal systems.
• Help prepare decks, summaries, and materials for client or internal reviews.
• Support QA or UAT coordination, including collecting feedback or test results.
• Ensure project information is accurate, complete, and accessible.
• Prepare option papers for key steerco meetings.

Delivery Support

• Track deliverables and ensure responsible owners update progress.
• Coordinate with Product, Engineering, Design, or Customer teams, when needed..
• Assist in resource planning and reporting tasks.
• Support project manager in ensuring milestones and deadlines are met.
• Support with on time invoicing the clients.

Experience & Skills

• < 2 years of experience in project coordination, admin, operations, or similar roles.
• Strong organisational skills and attention to detail.
• Basic understanding of project workflows or interest in delivery/project management.
• Confident communicator, both written and verbal.
• Comfortable and proficient with tools such as Microsoft Office, Google Workspace, Monday.com, Jira, Asana, Slack and similar.
• Ability to follow structured processes and work with guidance.

Nice to have:

• Experience in a tech, SaaS, AI, or consulting environment.
• Familiarity with Agile ceremonies (stand-ups, sprint reviews).
• Exposure to delivery teams or client-facing environments.
• Certifications like CAPM or Agile fundamentals are a plus but not necessary.

Attributes & Behaviours:

• Eager to learn and open to feedback.
• Takes direction well and asks questions when unsure.
• Reliable, organised, and consistent in follow-through.
• Comfortable handling repetitive tasks accurately.
• Proactive about keeping documentation updated.
• Able to work across multiple stakeholders with professionalism.

Location:

This role would be based full-time in our Abu Dhabi office. We are unable to accept applications from those who are unable or unwilling to work from the Abu Dhabi office on a daily basis.

Benefits:

• Opportunity to work with a leading AI technology company.
• Collaborative and innovative work environment.
• Growing, entrepreneurial and forward-thinking culture.
• Career growth and professional development opportunities.
• Exposure to a thriving ecosystem working from our Abu Dhabi HQ.
• 21 days of paid annual leave.
• Company provided health insurance.
• Visa sponsorship for international candidates.