Document Management Specialist

The European Public Prosecutor’s Office, the independent public prosecution office of the European Union, is seeking applications for the position of Senior Document Management Officer.

As a Senior Document Management Officer and a member of the Administrative Directorate, you will contribute to and facilitate the development and implementation of EPPO’s document management system in accordance with the EU regulations and the specifics of the EPPO.

Tasks and responsibilities:

Reporting to the Administrative Director, your responsibilities will include:

• Implementing and maintaining the EPPO document management and archival management policies, filing plan and retention plan, and reviewing and implementing procedures for the registration, filing and archiving of documents;

• Monitoring regulatory guidelines and laws to determine impact on data retention and supporting the implementation of audit and other information management policies;

• Managing the use and evolution of document management, records and archiving systems, including translating user requirements into usable technical requirements for supporting systems;

• Managing the network of records and document management correspondents and liaising with the EPPO’s stakeholders, including keeping information audits for internal controls up to date;

• Providing guidance and supporting Document Management System users by delivering training and assistance to staff, and participating in the analysis and improvement of business processes and modelling document-based workflows;

• Securing the protection, preservation and transfer of documents, records and files (both paper and electronic), including their transfer to the EUI archives, distinguishing European classified and sensitive non-classified information, and ensuring that the EPPO archives are regularly updated and maintained in accordance with existing regulations, rules and procedures.