Project Coordinator

About Navigio

Navigio is a value-creation consultancy boutique, backed by our own private equity firm, Navigio Capital. With a team of ~ 80 professionals, we specialise in strategy consulting, executive search, and strategy execution through leadership. We focus on developing both people and businesses, partnering closely with our clients on their growth journeys. We are not just advisors; we work alongside our clients to deliver tailored solutions that drive sustainable success and create lasting value for shareholders, employees, and society.

Our services: a Full Potential Journey

The projects that deliver the combination of our services enable our clients to set a strategic direction and ensure that the right team is in place for effective strategy implementation. We call these projects Full Potential Journeys and they account for over one-third of our turnover.

With precision and passion

As a dynamic Nordic consultancy, we are committed to creating an extraordinary culture. This dedication has been recognised multiple times, with Navigio repeatedly named one of Sweden’s and Europe’s best workplaces. Our commitment to excellence is reflected not only in our culture but also in our consistently high client satisfaction rates.

About the role

We are seeking a proactive Project Coordinator to join our Business Enablement team, providing administrative support to multiple projects. As a central figure in our projects, you will liaise with internal and external stakeholders at the executive level, ensuring smooth operations and effective communication.

Responsibilities

• Provide extensive administrative support to assigned projects.
• Assist project teams by managing timelines, scheduling meetings, arranging travel, and maintaining calendars.
• Function as the primary point of contact for clients and candidates, facilitating daily interactions.
• Maintain and update project data in our CRM system.
• Prepare for meetings, including creating presentations and organising materials.
• Coordinate assessments and provide support throughout the process.
• Perform various tasks such as sales monitoring, data compilation, and managing digital tools.

Personal assets

• To succeed in this role, you should be service-minded with a warm and positive attitude.
• You are a team player who enjoys working with others and, at the same time, can independently and structurally push your work forward.
• You have a proactive mindset and are adept at handling fast-paced and dynamic work environments with ease, including last-minute changes.
• You are dedicated to delivering exceptional support and willing to assist with a high level of service.

Requirements

• 10+ years’ experience of working in a high-performance environment in a role as an Executive Assistant or Project Coordinator.
• Good communicator with strong verbal and written communication skills in Swedish and English.
• Advanced proficiency in Microsoft Office applications, e.g., PPT, Word, Excel, Teams.
• Exceptional organisational abilities, with a keen eye for detail and effective prioritisation.

How to apply

• Send your CV to [email protected] and unleash your full potential. Ensure that you specify the position you are applying for in the subject line of your email. Please note that due to the holiday season, our team will be on leave over Christmas and New Year. We will review applications and get back to you after 7 January 2025. Wishing you a joyful holiday season!