Regional HR Coordinator (Part Time)

Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping.

As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too.

About The Role

Alfa Laval’s Local HR Shared Service Center was established in May 2023 to provide best-in-class HR support services to Employees located in numerous countries of the EMEA region.

In this position, you will be responsible for the execution of regional HR administrative activities and you will closely cooperate with the HR Partners accountable for various countries. You will be part of the local HR SSC Team and report to the Local HR Shared Service Center Manager in Krakow.

We are looking for an open and communicative team player, with great self-organizational skills, detail oriented, proactive and laser-focused on Employee experience.

Key Responsibilities

• Resolve Employees HR queries, by providing direct support in person, via phone or via HR case (ServiceNow ticketing system)
• In cooperation with HR Partners support successful administrative delivery of various processes from Hire to Retire
• Organize and support execution of the New Hire On-boarding activities in the region
• Accountable for full management of Employees’ documents preparation, processing (i.e. employment contracts, contract annexes, certificates, letters) and Personal Files management (paper and on-line)
• Coordinate and support monthly documents collection from Employees for the monthly Payroll closing required by the Payroll team
• Support administrative (online and offline) aspect of Time & Absence, Benefits, Pension and Separation process regionally
• Related HR office post timely processing
• Cooperate with HR Vendors
• Support local Training Partner in Training & Learning system administration
• Execute transactional Employee Lifecycle activities in Workday
• Carry out audit and checks on data changes to ensure compliance.
  
  

Requirements

• Willingness to work part time 50% FTE (approx. 20h a week)
• Minimum of 2 years of administrative experience, preferably within HR area
• Experience in HR administration i.e. Contract preparation, Personal Files management is a plus
• Spoken and written fluency in Polish & English
• HR system knowledge i.e. Workday is a plus
• HR case management system knowledge i.e. ServiceNow is a plus.
• Readiness to occasionally travel and work from Łódź office location.
  
  

What We Offer

• An open environment where you are expected to work independently and with possibility to influence the work content
• Global contacts with HR colleagues around the world
• Attractive salary and benefits package (private medical care for you and your family, life insurance, access to MyBenefit platform, etc.)
• Flexible working hours, you can start between 7:30 and 9:30 am
• Hybrid work with 3 times a week at our Alfa Laval Office on Marynarska 15 street in Warsaw
• No formal dress-code
• Annual integration events
• Employee volunteering opportunities and interesting CSR projects
• Relocation support if needed.
  
  

For further information please contact: Olena Mykytsey, Talent Acquisition Partner at [email protected]

We review applications continually so please submit your application as soon as possible. Please note that we do not accept applications sent via email.

We care about diversity, inclusion and equity in our recruitment processes. We also believe behavioral traits can provide important insights into a candidate's fit to a role. To help us achieve this we apply Pymetrics assessments, and upon application you will be invited to play the assessment games.