Administrative Assistant

We're on the hunt for a driven individual to join our team as an Administrative Assistant at Viveo. In this role as a Administrative Assistant, you’ll support our executives, oversee data entry into the Viveo platform, manage legal contracts, manage the employees and more.

Annual Gross Salary: €30,000/year (€2,500 kuus bruto).

Flexibility and Culture: At Viveo, you'll enjoy a results-oriented culture that supports flexibility and you can work from the comfort of your home!

Viveo provides a white-label platform for building seamless, world-class customer experiences in health & wellness services. Our healthcare technology connects insurance providers, clinics, doctors, and patients into one unified solution—making healthcare more accessible, convenient, and affordable in an increasingly interconnected world.

Today, Viveo operates in Estonia and Côte d’Ivoire, with signed partnerships in Senegal and Cameroon, and a clear path toward further international expansion.

We are a small but ambitious team of around 10 people, working fully remotely across multiple countries—including Estonia, Spain, Croatia, and West Africa. Despite the distance, we stay closely connected through a collaborative, supportive, and friendly culture.

Joining Viveo means having real ownership and impact. Your work will directly contribute to how we grow, scale, and shape the future of healthcare across markets.

Ready to be part of something meaningful? Join us and help improve healthcare—globally.

As our Administrative Assistant, your day-to-day will involve:

• Providing comprehensive support to executives, including managing calendars, emails, document preparation, meeting coordination, and travel arrangements. Preparing and managing communication on behalf of the executives. Handling personal tasks and errands for the executive as needed while managing confidential information with discretion.
• Managing legal processes, creating legal documents, and communicating with lawyers.
• Performing data entry, filtering, and translations to add clinics, health services, and insurances to the Viveo platform.
• Supporting day-to-day accounting tasks, including vacancy day reporting, expense reporting, and invoice gathering.
• Assisting the supply partnerships team in onboarding and communicating with clinics on the Viveo platform. Providing support for Viveo clinics and patients.
• Collaborating with the product development team to suggest improvements on the platform onboarding and data entry processes.

We're excited to meet candidates who bring:

• Superb organizational skills: You excel at keeping track of a wide range of tasks with ease and ensure nothing falls through the cracks.
• Adaptability to async work: You thrive in both remote and face-to-face communication environments and have excellent written communication skills.
• Meticulous attention to detail: You are highly meticulous and detail-oriented, ensuring accuracy in all tasks.
• Experience with legal documents: You have experience working with legal documents and processes, and are comfortable communicating with lawyers.
• Excellent communication skills: You are an effective communicator, both verbally and in writing.
• Independent and collaborative work style: You are capable of working well independently while also being an effective team player.
• Proactive mindset: You take initiative and ownership of tasks, even those outside your immediate job description, and do not wait to be told what to do.
• Fluency in English and Estonian: You are fluent in both languages.

Apply today!