Executive Assistant to the President

Role Overview:

We are seeking a highly proactive and detail-oriented Executive Assistant based in Dubai, UAE, to provide comprehensive administrative and personal support to C-level executives.

The ideal candidate will play a critical role in ensuring the smooth day-to-day operations of the executive office by managing schedules, coordinating meetings, handling communications, and supporting both business and personal matters with the highest level of professionalism and confidentiality. This role requires exceptional organizational skills, the ability to multitask in a fast-paced environment, and flexibility to adapt to dynamic priorities. The position is currently hybrid, with a transition to a fully onsite role in Dubai.

Key Responsibilities:

Calendar & Meeting Management:

• Manage complex executive calendars, including scheduling meetings, appointments, and travel.
• Coordinate internal and external meetings, conferences, and events, ensuring all logistics are handled efficiently.

Communication & Correspondence:

• Act as a key point of contact between executives, internal teams, and external stakeholders.
• Draft, review, and manage professional communications, including emails, reports, and presentations.

Travel Coordination:

• Arrange comprehensive travel itineraries, including flights, accommodations, visas, and ground transportation.
• Manage last-minute changes and resolve travel-related issues efficiently.

Document & Meeting Management:

• Prepare and organize documents, reports, and presentations for executive meetings.
• Record meeting minutes, track action items, and follow up to ensure timely completion.

Confidentiality & Discretion:

• Handle sensitive information with the highest level of confidentiality and professionalism.
• Maintain secure records and documentation at all times.

Personal Coordination:

• Provide support with personal matters such as travel arrangements, appointments, and ad-hoc requests.
• Manage personal schedules to ensure seamless coordination with professional commitments.

Project & Business Support:

• Assist with special projects, reports, and strategic initiatives.
• Collaborate with internal departments to gather insights and support executive decision-making.

Required Qualifications

• Minimum 5 years of experience supporting C-level executives or in a similar senior administrative role.
• Based in Dubai, UAE.
• Fluency in English (spoken and written) is mandatory.
• Strong interpersonal and stakeholder management skills.
• Advanced proficiency in Microsoft Office and presentation tools.
• Proven ability to manage complex calendars, travel logistics, and high-level coordination.
• High attention to detail with strong organizational and multitasking abilities.
• Flexible and adaptable to support both professional and personal executive needs.
• Willingness to work outside standard business hours when required.
• Comfortable using AI tools and digital productivity platforms to enhance efficiency.

Key Competencies

• Executive Support: Strong experience supporting senior leadership with precision and discretion.
• Communication Skills: Clear, professional communication across all levels.
• Organizational Excellence: Ability to manage multiple priorities effectively.
• Confidentiality & Integrity: Trusted with sensitive and high-level information.
• Problem-Solving: Proactive and solution-oriented under pressure.
• Stakeholder Management: Strong relationship-building across internal and external parties.
• Project Coordination: Ability to support executive-level initiatives and reporting.
• Flexibility & Adaptability: Comfortable in a fast-paced, dynamic environment.
• Tech-Savvy: Skilled in modern tools, systems, and digital workflows.
• Attention to Detail: High accuracy in documentation and execution.