Human Resources Specialist

Job Post: Talent Acquisition Coordinator

Location: Dublin or Cork (Hybrid – 2 days onsite, 3 days remote)

Job Type: Contract

Duration: 6 Months

About the Role

We are seeking a highly organised and detail‑oriented Talent Acquisition Coordinator to support HR transactional activities across the organisation. Reporting to the Talent Acquisition Team Lead, this role plays a key part in ensuring efficient recruitment operations and providing high‑quality HR administrative support.

This is an excellent opportunity for someone with strong administrative skills and HR experience who enjoys working in a fast-paced and collaborative environment.

Key Responsibilities

HR Administrative & Transactional Support

• Provide HR administrative services across payroll, pensions, Learning & Development, performance management, compensation, and benefits.
• Support scheme administration such as Long Service Awards, TaxSaver, and Cycle-to-Work, including vendor liaison and invoice processing.
• Prepare and issue employment-related documentation including contracts, onboarding packs, and ad‑hoc HR letters.
• Manage HR records, ensuring accuracy, compliance, and alignment with data protection procedures.
• Process HR-related payments through Oracle eBusiness Suite.
• Support induction and offboarding processes for employees.
• Respond to employee queries via ServiceNow, email, and phone in a timely and professional manner.

Recruitment Support

• Assist in the end-to-end recruitment process, including creating requisitions, posting job adverts, scheduling interviews, reference checks, and managing candidate communication.
• Liaise with recruitment vendors and internal hiring teams.
• Coordinate pre‑employment checks such as medical assessments.

Reporting & Systems

• Prepare weekly, monthly, quarterly, and ad-hoc HR and recruitment reports.
• Support the HRIS team with MyWork system training for managers and employees when required.

Collaboration & General Duties

• Build strong working relationships with the wider HR team and key internal stakeholders.
• Contribute to ongoing improvement initiatives and HR projects.
• Promote and uphold organisational health & safety commitments.
• Support wider business functions when required.

Skills & Experience Required

• Relevant HR, Business, or related third‑level qualification (desirable).
• Minimum 1 year HR, Talent Acquisition, or administrative experience (experience in utilities or similar sectors is advantageous).
• Strong stakeholder management and problem‑solving abilities.
• Excellent organisational and time management skills, with the ability to prioritise effectively.
• Strong interpersonal and communication skills, both verbal and written.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience working with HR systems such as Oracle, ServiceNow, or similar (advantageous).
• Flexible, adaptable, and able to work effectively in a dynamic environment.
• Demonstrated commitment to quality, accuracy, and confidentiality.

What We Offer

• Hybrid flexibility: 2 days onsite, 3 days remote
• Opportunity to work within a supportive and collaborative HR function
• Exposure to HR operations across multiple functions and systems
• Competitive contract assignment with opportunities to develop skills and experience