Human Resources Assistant (Compliance)

Salary: 50,500 UAH (gross) / 38,885 UAH (net)

About MAG:

MAG is international organization who has been delivering explosive ordnance clearance and risk education globally for over 30 years in over 34 countries. MAG saves lives and builds futures by working with others to reclaim land contaminated with the debris of conflict, to reduce the daily risk of death or injury for civilians, and to create safe and secure conditions for development. MAG shared the 1997 Nobel Peace Prize as a founding member of the International Campaign to Ban Landmines for our work to ban landmines. Our vision is a safe and secure future for men, women and children affected by armed violence and conflict.

Our mission:

Since the Russian invasion of 24th February, Ukraine has been subjected to heavy artillery bombardment, missiles, and air strikes, as well as the use of landmines and cluster munitions. The scale of the conflict and the use of high impact and indiscriminate weapons requires an urgent and extensive response. MAG seeks to save lives and build safer futures by providing risk education to communities, to help them stay safe. MAG is also in the process of seeking accreditation to start conducting explosive ordnance disposal and demining activities in Ukraine, to save the lives of people affected by the conflict.

MAG strongly encourage people with disabilities to apply. We strive to provide an inclusive and supportive working environment where all employees feel respected and supported in fulfilling their potential.

MAG is an organisation that is approved as a critically important organisation for national infrastructure.

About HR Assistant:

We are looking for an HR Assistant to manage the full staff administration cycle, including hiring, transfers, and terminations, as well as preparing HR documentation and maintaining personnel records and timesheets. The role also involves coordinating with the finance department on payments, preparing reports, and providing HR support and guidance to employees.

Responsibilities:

• Maintaining the staff administration cycle (recruitment, transfer, relocation, leave, dismissal);
• Participation in the preparation of HR documents (orders, employment contracts, additional agreements, certificates, etc.);
• Formation, maintenance and archiving of personal files of employees;
• Preparation of contracts for the provision of volunteer assistance and annexes to employment contracts;
• Maintaining personal cards (P-2) and time sheets;
• Maintaining the relevance of staff databases and registers, monitoring the availability of paper documents (original applications, orders, memos, etc.);
• Interaction with the financial department on vacation, sick leave and other payments;
• Preparation of internal reporting and analytics upon requests;
• Providing advice to employees on HR issues;
• Working with department correspondence.

Requirements:

• Higher education (preferably in human resources management, law or economics);
• Work experience in the field of personnel administration for at least 2 years;
• Knowledge of Ukrainian labor legislation and vacation legislation;
• Confident PC user (MS Office);
• Experience working with HR programs (BAF will be an advantage);
• Experience working in public or charitable organizations will be an advantage.
• Languages:
• Ukrainian — fluent (spoken and written);
• English —
• not lower than Upper-Intermediate.

How To Apply:

Please apply by submitting a CV and cover letter detailing your suitability for the role through the link below before the closing date of 30th April 2026.

We are happy to provide more details about the role. Please email us at [email protected] for more details if required.