Personal Assistant

Job Title: Personal Assistant

Location: Luxembourg

Experience: 2-3 years +

What about us?

Launched in 2023, INFINIT is a fast-growing fintech scale-up operating in multiple countries across Europe and Americas.

At INFINIT we are on a mission to reshape the future of SMEs with AI at the forefront. Our all-in-one operating system has banking at its core, and empowers small business owners and their teams to seamlessly manage and optimize every aspect of their business with AI agents.

By focussing on specific industries, INFINIT delivers tailored, high-value solutions, while building innovative AI products to further unlock significant growth opportunities for our customers. INFINIT operates globally, with ambitions to further expand its footprint to redefine the fintech landscape for SMEs worldwide.

Join us on the INFINIT journey as we revolutionise the SME economy and drive meaningful impact through innovation 🚀

The Role

As a Personal Assistant at INFINIT, you'll be the right hand to our CEO, managing both professional and personal matters with discretion and efficiency. You'll be a key operational person handling everything from CEO calendar management and travel logistics to ad-hoc office tasks and day-to-day operational support.

If you thrive in dynamic, fast-paced environments where your role is truly multifaceted, this is an excellent opportunity to make an immediate impact on our business.

What do we want to achieve together?

CEO & Personal Support

• Manage CEO calendar, meeting coordination, and scheduling with multiple stakeholders
• Arrange travel logistics including flights, hotels, ground transportation, and itinerary planning
• Handle correspondence, follow-ups, and priority management on behalf of the CEO
• Provide support on both professional business matters and personal administrative tasks
• Manage sensitive information with absolute discretion and integrity
  
  
  
  

Operational & Ad-Hoc Support

• Support general office operations, including vendor management, supplies, facilities coordination and other ad-hoc tasks
• Coordinate internal events, meetings, and team gatherings
• Handle ad-hoc projects and requests from leadership and departments
• Maintain confidentiality around sensitive business and personal information
  
  
  
  

What do you need to be successful in this role?

• 2-3 years of experience as a Personal Assistant, Executive Assistant, or similar support role
• Proven ability to manage multiple priorities and adapt quickly to changing demands
• Excellent organizational, communication, and interpersonal skills
• High attention to detail and strong problem-solving ability
• Absolute discretion and integrity when handling sensitive, confidential information
• Proactive and autonomous mindset with entrepreneurial thinking
• Comfort working in a fast-paced startup environment with flexible, evolving responsibilities
• Proficiency with calendar management, travel booking, and productivity tools (Notion, Asana, Google Workspace, Microsoft 365, etc.)
• Fluency in English; additional languages are a plus
  
  
  
  

What will you find working at INFINIT?

• Competitive Salary and Equity: We offer highly competitive salaries and a stake in our success with share options because we're building this together
• Diverse and Inclusive Team: Join a dynamic and international team in excess of 8 nationalities. You'll have the chance to work with experienced professionals from around the world, fostering a rich learning environment
• Inspiring Mission: We are dedicated to revolutionizing business financing and making a positive impact on the European economy. Your work at INFINIT will have a lasting effect on businesses and communities
• Health and Well-being: Your health matters to us. You will have access to top-quality Medical & Mental Health Insurance
• Quality Time Together: We foster a sense of community with annual gatherings and bi-weekly office team gatherings. You're more than welcome to join us for quality time
• Personal Time Off: Enjoy flexibility with your personal time off
• Flexibility and Ownership: We trust our team and we are goal-oriented. Enjoy the flexibility of hybrid working 3 days a week in our Luxembourg office and 2 days at home
  
  
  
  

Diversity & Inclusion

INFINIT promotes an inclusive culture that seeks equity and values different perspectives. We are proud to be an equal opportunity employer and consider all qualified applicants for employment without regard to race, colour, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.