Project Coordinator

POSITION SUMMARY

Reporting to the Senior Project Manager, the Project Coordinator – Integrated Project Services (IPS) provides integrated coordination and administrative support across IPS functions, including Project Delivery, Estimating & Pre‑Construction, Supply Chain, and Project Controls.

The role supports both:

• Project execution (project‑focused), and
• Program coordination and front‑end activities,

ensuring that work is organized, documented, and aligned with approved plans, schedules, and governance requirements. The IPS Coordinator plays a key role in maintaining execution discipline, data integrity, and communication flow across complex or non‑routine work.

CORE RESPONSIBILITES

Safety & Compliance

• Emulates Forbes Bros core value of 'WE WORK SAFE' in all daily tasks

Project Delivery

• Support Project Managers and Construction Managers in coordinating day‑to‑day project execution activities
• Assist with tracking:
• Progress
• Schedule updates
• Costs and production
• Maintain project records, including:
• Change notices
• Site instructions
• Field documentation
• Support construction meetings and site coordination activities as required

Estimating & Pre-Construction Support

• Coordinate estimating inputs, RFQs, and data collection for new opportunities
• Support preparation and organization of estimate documentation and reviews
• Assist with:
• Scope clarification
• Historical data collection
• Execution assumption tracking
• Support transitions between estimating and project handover

Supply Chain Coordination

• Support procurement coordination for:
• Materials
• Equipment
• Subcontractors
• Assist with tracking pricing inputs, vendor responses, and procurement status
• Maintain supply‑chain documentation and records for projects and programs
• Support alignment between supply‑chain activities and project schedules

Project Controls & Reporting Support

• Assist with cost tracking, forecasting inputs, and reporting updates in ERP systems (e.g., Viewpoint)
• Support development and maintenance of:
• Project dashboards
• Reporting tools
• Program / MSA tracking outputs
• Ensure project and program data is complete, accurate, and current

Program / MSA Coordination

• Support IPS and Regional Operations with coordination of recurring work programs
• Assist with:
• Work tracking
• Reporting
• Documentation consistency across programs
• Help maintain alignment between multiple projects within MSA frameworks

General Coordination & Communication

• Coordinate meetings, documentation, and communication across IPS teams and stakeholders
• Track actions, deliverables, and deadlines
• Identify and escalate coordination gaps or inconsistencies early
• Support onboarding, time entry, and administrative project requirements as needed

ESSENTIAL REQUIREMENTS

Education & Experience

• 2–6 years of experience in project coordination, construction support, or similar roles
• Post‑secondary education in Construction Management, Project Management, Engineering, or related field preferred
• Strong understanding of project workflows:
• Scheduling
• Cost tracking
• Procurement
• Documentation

Skills & Abilities

• Strong organizational and coordination skills across multiple workstreams
• Detail‑oriented with high standards of accuracy
• Strong written and verbal communication skills
• Ability to work effectively in both field and office environments
• Proficiency in Microsoft Office; experience with ERP systems (e.g., Viewpoint) considered an asset
• Comfortable working in evolving, fast‑paced project environments

Additional Details

• May require work at office or site location, as required.
• Work overtime as required by project needs.
• This job description is intended as a guide to the requirements of the position and is not intended to be definitive. The job description will be subject to review, together with the incumbent and according to the needs of the organization.