Project Coordinator

• 12 month Contract / Attractive Rates
• Melbourne CBD / Hybrid Work / 2 - 3 Days on Site
• Amazing Environment and Culture

We're currently working to fill several positions for an Australian utilities company as they undertake some major digital projects. They're currently seeking two Project Coordinators with experience in digital-related projects for a 12-month contract. The role is full-time and the client operates 3 days per week on-site from their Melbourne CBD office, rates are budgeted up to $700 per day.

Responsibilities:

• Draft Business communications and reports for Project, utilising existing reporting from Delivery Services and creating stakeholder specific views where required i.e. for Steering Committee.
• Co-ordinate review and inputs for project readiness for Governance gates.
• Coordinate workshop/meeting logistics and agendas.
• Induct new team members into the assigned Project (Stakeholder overview etc)
• Support monitoring project resource requirements and escalate impediments for active management.
• Support the project managers in planning activities, ensuring schedules are being maintained and deliverables, milestones and dependencies are incorporated.
• Maintaining project documentation, financials, reports and other artefacts.
• Updating project administrative registers, ensuring appropriate sign off and storage.
• Be a point of contact for related risks and issues raised by stakeholders, ensuring that these risk and issues are assigned, tracked and resolved by relevant areas.
• Assist in dependency and conflicts management within the assigned project.
• Assist in maintenance of accurate financial forecast and actuals reconciliation, raising of Purchase requisitions, orders, goods receipting and managing invoicing.
• Promote service-oriented culture and one way of doing things within assigned Project team.
• Lead specific and agreed stream within a project where appropriate (eg transition or implementation activities)

Required Skills & Specialisms:

• Tertiary qualification in Project Management, or a related field.
• Experience in the energy sector and regulated industry is preferred.
• Demonstrated experience and understanding of project management processes and principles
• Strong understanding of project management methodologies and governance frameworks.
• Strong organisational skills and attention to detail
• Strong interpersonal skills, with an ability to influence stakeholders at a range of levels.
• Proven analysis, written and oral communication
• An ability to understand complex technical information and interpret it for a range of audiences.
• Experience with Agile & Waterfall Delivery Methods
• Substantial experience in Project Coordination (+ 5yrs)
• Proven experience in influencing peers for quality delivery.
• A demonstrated ability to deliver time-critical work under broad direction, in a fast-paced environment.
• Demonstrated ability to manage stakeholder expectations
• Strong written and verbal communication skills
• Ability to manage multiple activities simultaneously
• Strong risk and issue management experience
• Strong Financial Management skills in large scale projects
• Proven Experience in various project tools: Microsoft Project; Excel; PowerPoint; Atlassian, other PMO tools
• Exceptional level of planning, organisation and execution skills

If you are a Project Coordinator with experience in digital projects in the infrastructure or utilities industry apply now via the link provided. All communications for this role can be directed to Peter Li at [email protected]

Desired Skills and Experience

Tertiary qualification in Project Management, or a related field.
Experience in the energy sector and regulated industry is preferred.
Demonstrated experience and understanding of project management processes and principles
Strong understanding of project management methodologies and governance frameworks.
Strong organisational skills and attention to detail
Strong interpersonal skills, with an ability to influence stakeholders at a range of levels.
Proven analysis, written and oral communication
An ability to understand complex technical information and interpret it for a range of audiences.
Experience with Agile & Waterfall Delivery Methods
Substantial experience in Project Coordination (+ 5yrs)
Proven experience in influencing peers for quality delivery.
A demonstrated ability to deliver time-critical work under broad direction, in a fast-paced environment.
Demonstrated ability to manage stakeholder expectations
Strong written and verbal communication skills
Ability to manage multiple activities simultaneously
Strong risk and issue management experience
Strong Financial Management skills in large scale projects
Proven Experience in various project tools: Microsoft Project; Excel; PowerPoint; Atlassian, other PMO tools
Exceptional level of planning, organisation and execution skills