Executive Assistant

Our client, a fast-growing organization operating in the innovation, is seeking a highly capable and proactive Executive Assistant to support senior executives in a dynamic, innovation-driven environment.

This role requires exceptional organizational skills, discretion, and the ability to operate confidently at executive level. The Executive Assistant will act as a trusted partner to leadership, ensuring smooth day-to-day operations, effective communication, and coordination across internal teams and external stakeholders.

The Role:

• Provide high-level administrative and organizational support to senior executives (CEO and/or Executive Committee)
• Manage complex calendars, scheduling across multiple time zones, and competing priorities
• Coordinate domestic and international travel, including logistics, visas, security requirements, and itineraries
• Prepare meeting agendas, presentations, reports, and briefing materials
• Support coordination with international partners, regulatory bodies, and industry stakeholders
• Assist with executive-level reporting and documentation
• Assist with onboarding of senior hires and visiting executives
• Contribute to process improvements to enhance efficiency and communication at executive level

Your Profile:

• 3 years of experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant supporting C-level executives
• Proven ability to manage complex schedules and priorities in a fast-paced setting
• Exceptional organizational, time-management, and multitasking skills
• High level of professionalism, discretion, and confidentiality
• Proactive, solution-oriented mindset with strong attention to detail
• Fluent in English

Interested or curious to learn more? Visit Selecthr.lu to learn more.