Human Resources Officer

Job Role:

The HR officer is responsible for managing key human resource functions within a construction company, including recruitment, onboarding, workforce management, employee benefits, compliance, and employee relations.

He/She should have a solid understanding of the construction sector's MOM laws and regulations, as well as the knowledge to use the online work pass applications (WPOL & EPOL) and related matters.

He/She reports to the GM (F&A), Manager (F&A) and DGM (HR/Admin) and provides administrative support to the HQ team, the project team, and subsidiary companies.

Job Descriptions:

Recruitment

Manage the recruitment process, including posting job advertisements, liaising with employment agencies, screening candidates, and coordinating interviews with hiring managers and candidates. Able to offer negotiations and conduct onboarding and induction programs with new hires. Documentation of new hires' information, such as crafting letters of offer, creating personal files, onboarding checklist forms and any related forms.

Migrant worker's dormitory management

Responsible for the payment and distribution of the worker’s dormitory fees in accordance with project sites. Assist with the documentation of workers' dormitory movements such as transfers in/out, home leave, or repatriation. Aid in matters related to dormitory leases, including tracking expiration dates, managing renewals or terminations, and negotiating rental rates.

Staff and workers’ medical support

PCP subscription for S Pass and Work Permit holders. Assist with the company’s Annual Health Screening (AHS) exercise such as coordinating the staff visits to clinics and the payment.

General workers management

Manage requests from new employees, such as work permit applications, purchasing a security bond from the bank, and allocating dormitory rooms. For work permit applications, prepare WP renewal & survey forms, follow up with Project site admins, arrange medical examinations, and purchase security bonds.

Work pass applications

Employment Pass & S pass new and renewal applications

Staff Welfare

Support arrangements & coordination for company events, team-building activities, and employee wellness programs.

Arrangement of vaccination exercise for workers and staff AHS exercise.

Supporting the year-end DND event and the career fair.

Others

Verify the business trip claim form, update the summary, and ensure that all related forms are stored correctly in the server folder.

Housekeeping of the staff & workers' personal information data in the server folder.

Other Ad-Hoc duties as assigned.

Job Requirements:

• Diploma/Degree in HRM/Business Administration/other relevant disciplines.
• Minimum 3 years’ experience in (preferably in building & construction industry)
• Adept in MS Office Suite
• Familiar with Singapore payroll (familiarity with EPE, EASYTIME will be an added advantage).
• Possess excellent communication skills, both written and verbal.
• Negotiation techniques required to liaise with organisation stakeholders for e.g. training providers or government agencies, like MOM.
• Knowledgeable with employment legislation and possess strategic and commercial insight to the labour process.
• Handle confidential information with sensitivity and discretion.
• Display excellent organizational skills, good time-management skills, and the ability to multi-task in a fast-paced environment.

Desired attributes

• Analytical: Enjoy analysing things from all angles and thinking of ways to make things better
• Inquisitive: Always staying on top of developments in the industry and keeping abreast of new research and ideas
• Safety conscious: Recognise hazards, safety risks and unsafe practices at the workplace in relation to product/services, placing safety as a top priority for self and others
• Structured and Systematic: Work in an orderly manner and in compliance with procedures, regulatory and safety requirements
• Team player: Understand that each person is a part of a larger team working together to bring about the success of any project.